Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Draft of a Worksheet.

Printing a Draft of a Worksheet

Written by Allen Wyatt (last updated December 14, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

Excel allows you to print drafts of your worksheets. This can be very helpful in speeding up the printing process. When printing drafts, Excel doesn't include graphics or graphic-related items (such as gridlines) in the printed output. Instead, all you see is the text or numbers that make up your worksheet. To print a draft, follow these steps:

  1. Choose the Page Layout tab on the ribbon.
  2. Click the small Page Setup icon at the bottom-right of the Page Setup group. You will see the Page Setup dialog box.
  3. Make sure the Sheet tab is selected. (See Figure 1.)

    4. Figure 1. The Sheet tab of the Page Setup dialog box.

  4. In the Print area of the dialog box, click on the Draft Quality check box. If the check box is selected, Excel will print drafts of whatever is printed.
  5. Click on OK.

Remember that the exact way in which draft printing is implemented is, in large part, up to your printer. Don't be surprised if you get different results doing a draft print on one printer as compared to another.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6148) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing a Draft of a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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