Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Zooming In On Your Worksheet.

Zooming In On Your Worksheet

by Allen Wyatt
(last updated August 3, 2019)

2

When you are working with your data, you may want to enlarge what you see on the screen without actually changing the font size used by Excel. For instance, you may have formatted your text so that it uses a small font. (This is often necessary to get all your information on a printout.) When working in the worksheet, however, the font is difficult to read because it is so small.

The solution to this problem is to use the zooming capabilities of Excel to enlarge just what is displayed on the screen. Excel provides two primary methods to zoom in on your data. First, you can use the Zoom control at the bottom-right of the Excel window, at the very right-hand side of the status bar. Just drag the control to the left or to the right and Excel adjusts the size of what you see on the screen.

You can also see a selection of different zooming options by displaying the Zoom dialog box. There are two ways you can display the dialog box:

  • Display the View tab of the ribbon and click the Zoom tool in the Zoom group.
  • Click the Zoom Level percentage shown just to the left of the Zoom control at the bottom-right of the Excel window. (See Figure 1.)
  • Figure 1. The Zoom dialog box.

Note that the Zoom dialog box includes six predefined zoom settings, plus a way you can specify any magnification level you want, between 10% and 400%. When you are done with your selection, just click on OK.

It is helpful to note that the Zoom group, on the View tab of the ribbon, includes two tools in addition to the Zoom tool. These two zooming tools will be very helpful to many people because they allow you to zoom in on whatever cells you have selected on the screen (Zoom to Selection tool) and to return to a normal display (100% tool).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9093) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Zooming In On Your Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is three more than 4?

2019-08-03 10:58:13

Ron

The most powerful zoom function is Zoom to Selection. I keep it handy on my Quick Access Toolbar. You just select the cell, range, or object you want to examine/manipulate and then click on the Zoom to Selection tool. Excel will then zoom in as much as it can (up to the 400% maximum) while keeping your entire selection visible. This is especially useful for things like editing the points on a shape.


2019-08-03 06:36:54

Dave Newcomer

Also note that Cntrl Scroll will step you through those defined zoom ranges. Very Handy


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