Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changing the Axis Scale.

Changing the Axis Scale

Written by Allen Wyatt (last updated September 29, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365

5

Excel includes an impressive graphing capability that can turn the dullest data into outstanding charts, complete with all sorts of whiz-bang do-dads to amaze your friends and confound your enemies. While Excel can automatically handle many of the mundane tasks associated with turning raw data into a chart, you may still want to change some elements of your chart.

For instance, you may want to change the scale Excel uses along an axis of your chart. (The scale automatically chosen by Excel may not represent the entire universe of possibilities you want conveyed in your chart.) You can change the scale used by Excel by following these steps in Excel 2007 or Excel 2010:

  1. Right-click on the axis whose scale you want to change. Excel displays a Context menu for the axis.
  2. Choose Format Axis from the Context menu. (If there is no Format Axis choice, then you did not right-click on an axis in step 1.) Excel displays the Format Axis dialog box.
  3. Make sure Axis Options is clicked at the left of the dialog box. (See Figure 1.)

    4. Figure 1. The Axis Options of the Format Axis dialog box.

  4. Adjust the scale settings (top of the dialog box—Minimum, Maximum, etc.) as desired.
  5. Click on OK.

In Excel 2013 and later versions, the steps are different:

  1. Right-click on the axis whose scale you want to change. Excel displays a Context menu for the axis.
  2. Choose Format Axis from the Context menu. (If there is no Format Axis choice, then you did not right-click on an axis in step 1.) Excel displays the Format Axis task pane at the right side of the screen.
  3. Make sure Axis Options area is expanded. (Click on Axis Options and then the Axis Options icon.) (See Figure 2.)

    4. Figure 2. The Axis Options in the Format Axis task pane.

  4. Adjust the Bounds and Units settings, as desired. These, along with a couple of other settings in the task pane, determine the scale used to display your chart.
  5. Close the Format Axis task pane.

Note that in order to adjust the Bounds and Units settings, Excel needs to recognize the data in an axis as a range of values (e.g. dates). There will not be the option to change Bounds and Units if the data is recognized as discreet values by Excel (e.g. item names).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9267) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Changing the Axis Scale.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Restoring a Keyboard Shortcut

Word uses keyboard shortcuts for all sorts of tasks. Sometimes you may create a shortcut that messes up one of the other ...

Discover More

Defining Default Printers on a Document Level

If you use multiple printers, you may wonder how to set each document in Word to remember which printer to use for that ...

Discover More

Creating Categories for Your Table of Authorities

A table of authorities is normally divided into separate sections based on categories you define. Here's how to create ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

X-Axis Dates Lose Formatting

Excel makes it easy to copy charts from one workbook to another. Even so, copying may produce some surprising results for ...

Discover More

Exploded Pie Chart Sections

Want to change the groupings used by Excel when it creates pie charts? Your options are limited, as you learn in this tip.

Discover More

Printing a Chart Across Multiple Pages

Wouldn't it be great to have your huge charts print out on multiple pieces of paper that you could then piece together? ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four minus 0?

2023-05-11 09:56:01

Noel

THANKKK YOUUU!!!!!!1

2022-10-31 16:02:05

Capt 57

Hello, Allen!

Is there a way to adjust the Values of the Axis so that the Major Units are 5.0 but start at "1" instead of "0" (in reverse order)?

For example: 1, 5, 10, 15, 20, etc. I can get it to read 1, 6, 11, etc. but don't want that. Also can show all numbers, but the Axis becomes too cramped.

Thank you, Allen!

2019-08-02 05:21:13

Louisew

This has been very helpful, thank you!

2019-05-29 20:44:48

Chris Rule

This is great thanks. Is it possible to have the maximum in the bounds section automatically find the date when the data in the chart reaches zero?

2019-03-19 05:04:28

Pat Ryan

I have a chart which is based on data that others users select. Depending on their roles, some users select large values and others select small ones, so I have set the maximum to auto, though the minimum must always be zero.

For some users, the values are so small that the major units are then <1. For example, the scale may be 0-4, with major units at 0.5, 1, 1.5, etc. But the charts are counting people and you can't have less than a whole person, so these units simply don't make sense in these cases.

Is there a way to set the scale so that the maximum and major units will be automatic, but the major units will never be less than 1? i.e. automatic but with a limit?

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2024 Sharon Parq Associates, Inc.