Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Defining Shortcut Keys for Symbols.
by Allen Wyatt
(last updated February 12, 2020)
John uses Excel to keep a maintenance log. He frequently needs to add a symbol from the Insert Symbol dialog box. He'd like to assign the symbol to a shortcut key (it doesn't have one already), but cannot find a way to do it.
Some symbols have obvious shortcut keys, defined by the folks in Redmond. One of the lesser-known facts is that every symbol has a "shortcut" key, but using that shortcut may not seem that short. How does this work? By holding down the Alt key as you type the ASCII or ANSI code for the symbol.
For instance, let's say you want to enter the cents symbol. If you display the Symbol dialog box and select the cents symbol, at the bottom right of the dialog box you can see the character code for the symbol (it is 00A2). This is a hexadecimal number; you need to convert it to regular decimal notation. You can do this by using the formula =HEX2DEC("00A2"), which returns the value 162. If you remember this code, you can hold down the Alt key as you type the code, with a leading zero, on the numeric keypad.
This approach works great if you only need to input a few symbols on a regular basis; it doesn't take much work to remember those few codes you need. However, if you have a lot of symbols you need to work with, then remembering codes becomes more problematic. You could develop your own printed "cheat sheet" for the symbols so that you can refer to it all the time, or you could rely on Excel's AutoCorrect feature to do the remembering for you. Follow these steps:
Figure 1. The AutoCorrect tab of the AutoCorrect dialog box.
Now you can just type the mnemonic when you want the symbol to appear. When you type the space bar after the mnemonic, AutoCorrect kicks in and replaces it with the symbol.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9332) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Defining Shortcut Keys for Symbols.
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