Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Editing the Same Cell in Multiple Sheets.

Editing the Same Cell in Multiple Sheets

by Allen Wyatt
(last updated May 16, 2015)

26

It is not unusual for all the worksheets in a particular workbook to be very much the same as each other. For instance, you might have a workbook that contains your annual budget data. Each worksheet in the workbook is devoted to a different month of the year. Each worksheet contains the same rows, the same columns, and the same formulas. The only thing that may be different is the heading on each worksheet—along with the raw data for each month, of course.

If your worksheets are very similar to each other, Excel provides a very easy way to modify the contents of a particular cell on each workbook, all at the same time. Simply follow these steps:

  1. Select the first workbook in the series that you want to edit.
  2. Hold down the Shift key as you click on the tab for the last worksheet in the series you want to edit. A range of worksheets should now be selected. Excel also adds the word [Group] to the title bar to indicate you have a group of worksheets selected.
  3. Make your changes to the worksheet shown on the screen. Your changes are automatically made on every other sheet in the range as well.
  4. When done, select a single worksheet by clicking on its tab. (Click on the tab of a worksheet other than the first in the range.)

Step 3 may sound a bit confusing, but it isn't really. If you have a range of worksheets selected, and you enter a formula in cell D4, then the same formula is entered in cell D4 on each of the selected worksheets. This is very powerful, and Excel won't notify you if you are going to overwrite an existing formula on one of the worksheets. That is why step 4—deselecting the worksheets—is so important. If you forget to do so, you can easily mess up all your worksheets without intending to do so.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10653) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Editing the Same Cell in Multiple Sheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 8 - 1?

2018-10-17 19:10:03

Catherine

Thank you, Allen! The previous editor of a document I'm working on had neglected Step 4 haha... and I couldn't figure out what was going on and how to turn it off. You've saved me hours of frustration -- really appreciate the assistance.


2018-07-04 05:11:53

Faiz Akhter

A workbook has 30 sheets, all the sheets are same e.g. format, formulas. In formula, sheet references are different. So i want to change a formula in single sheet will auto change in other sheets without changing reference. How it will be possible?


2018-06-09 03:50:43

Deepak Sokda

Hi,

You are doing a Fantastic Work Sir. With love from India !

I have 2 Q's listed below
1) I have prepared appx. 120 sheets in a single excel file with some of their headers - "HIDDEN". Headers in sheet are hidden in the same chronological order of all sheets. Now I want all headers to "UNHIDE". can I do it all together for all excel sheets. Please assist how ?

2) The 120 sheets I prepared are actually my daily report -"Date wise" so in the Column I always have to enter dates manually in every sheet. I need to formulate in such a way that if I makes a new sheets It automatically catches the date


2018-03-03 13:04:14

Peter Atherton

Cathy

Having a master sheet is a good way to go and there a a few ways to go with the data.

1) Use a formula to summarize the data e.g. =SUMIF ( criterion Range, Criteria, range to sum)
there are other functionsthat will do this as well.

2) You can also copy data based on the same criterion using a macro
3) Copy filtered data

Allen has tips on these last two, see below.

https://excelribbon.tips.net/T013399_Copying_Rows_between_Worksheets_Based_on_a_Text_Value.html

https://excelribbon.tips.net/T007561_Copying_the_Results_of_Filtering.html


2018-03-02 09:51:38

Cathy

The tip above is very helpful, however, what if the data that needs to be updated is not on the same row in the other worksheets? Can you have one master worksheet with all the main data and then update that sheet and have it linked to the same data in the other worksheets so it will update as changes are made to the master?


2018-01-04 17:25:08

Chris

Hi there , hope you can help

I have linked one worksheet with data from a web page (in this case currency indicators) through using Get & Transform Data Tab. So in this sheet the rows continuously sort and filter up and down in priority (e.g when a specific currency becomes higher in priority or sales).

I then created a second sheet and I only edited the cells of currencies I have in my portfolio. I then included in the next column the quantity of a specific stock, in the next column I used ='ACC Market # 1'!E3 to link the market sheet value (this changes as the web site is updated) to the portfolio sheet.

The problem I have here is that when I refresh the currency Indicator sheet linked to the web page, it moves the rows up or down and the cells/rows on the portfolio sheet do not move up and down with the currency indicators sheet, this obviously troughs the value of the stock on the portfolio sheet out

Is there a way I can only link those specific cells to the currency indicator sheet and when they move in priority the portfolio rows move as well . Bear in mind there is 100 rows in the currency sheet and only 8 in the portfolio sheet because there is no need fo me to worry about assets I don't have

I will greatly appreciate your help, best regards


2017-12-11 11:00:29

ADam

I have 24 workbooks in one excel form. The data is spread throughout. How do I take one cells information and delete it from all 24 when they are all in different cells throughout the workbook?


2017-04-03 13:56:23

Allen

Drew:

If you are trying to delete rows in which any of the cells in those rows are merged with cells above or below, then you would probably be having problems with the deletion.

-Allen


2017-04-03 13:50:29

Drew

This does not work for me in Excel 2016. I have tables on each sheet that reference each other. When I select all sheets and the right click on one of the rows then select "Delete > Table Rows". Table Rows is grayed out and wont let me delete them.

Any suggestions?


2017-02-16 11:31:29

NYCERS

Thank you so much, I have been doing it the long way by going on each sheet. Whew! What a load off!


2016-10-18 09:58:32

Vikram Das

Sir, Changing data in multiple sheets is informative.Also if we want to place increasing month in every sheet.
Eg Shhet 1 April 16, Sheet 2 May 16, Sheet 3, June 16.

Regards

Vikram Das


2016-09-30 11:26:10

Dina

I have a main worksheet. I then have separate worksheets that breakdown into subcategories from the first. Jobs sold, awarded, quoted, etc. I want to be able to add/change something in the first one and it change/add it in the second. The "group" function works for the add part BUT if one the original page, I add something on line 116, I don't want it to add on 116 in the second worksheet as there are only 20 lines in that second worksheet so I'd want it to land on line 21. Also for the change part, if a job goes from awarded to sold and I change this word, is there a way to have it automatically move from one worksheet labeled awarded to the other labeled sold? I know this may be too complex a question for here. Thought I'd try and thank you in advance.


2016-07-30 22:58:38

Ron MVP

Typo in first set. Should say WORKSHEET instead of workBOOK.


2016-06-09 03:08:24

mirjet

Super.. Know this functionality exist, but could not find out how. Has made my working so much easier on shared files


2016-06-06 16:19:11

Marie

I'm trying to run a macro on all files in a folder. Can you help. Here's what I have so far

Sub AllFiles()
Dim folderPath As String
Dim filename As String
Dim wb As Workbook

folderPath = "H:My DocumentsAdmin Tasksmacro1" 'change to suit

If Right(folderPath, 1) <> "" Then folderPath = folderPath + ""

filename = Dir(folderPath & "*.xls")
Do While filename <> ""
Application.ScreenUpdating = False
Set wb = Workbooks.Open(folderPath & filename)

'Call a subroutine here to operate on the just-opened workbook
Call Clear
filename = Dir
Loop
Application.ScreenUpdating = True
End Sub

Sub Clear()
Dim ws As Worksheet

For Each ws In ThisWorkbook.Worksheets
Sheets("Sheet1").Select
Columns("E:F").Select
Selection.Copy
Columns("A:B").Select
Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
:=False, Transpose:=False
ws.Range("E2:F1000").ClearContents
ws.Range("K2:Q1000").ClearContents
Next ws
End Sub


2016-05-13 17:50:50

Ardene

I love this - but am using an excel spreadsheet that the capability seems to be blocked or disabled. is that possible? how do I correct it so I can edit all the tabs at once? (it is an inherited s/s and has about 70 worksheets!)

thanks!


2016-04-14 13:18:23

Daniel

This just got real... No words to what this has done for my productivity at work.
Whoever you are Sir Allen Wyatt, you should be awarded / knighted / honored / nominated for a Nobel Prize...

Thank you


2016-03-29 23:18:58

Varun Kumar

Just wanted to say Thank you! :)


2016-03-18 17:12:42

john broughan

a fantastic tip, i got a spreadsheet for a soccer camp with over a 150 children. The christian and surnames were in the same cell.

Thank You

John


2015-11-29 20:14:28

Tom Reeves

I have used this process often, but my secondary question is there a way to include s change process for all hidden sheets as well without un-hiding them. Thanks You
Tom


2015-11-10 16:13:08

Jerry Logan


this is good to know, I'm setting up a workbook with 16 sheets and would like to have some type of auto fill for 24 cells, ie name address and things like that. Is there a way to set this as a auto fill for 24 different cells?


2015-10-17 05:02:49

K Rose

Is there any way to do this using a macro? I need to update workbooks by first transferring data into primary (master) workbook than then have master workbook feed the total updates back to individual workbooks while adding new employees to master and deleting employees that quit from the master workbook.

Thank You.

K


2015-05-18 10:00:04

Doug Edwards

This also works well for printing mulitple sheets without having to open each sheet and choose print. If you have a custom footer with page number inserted, this action will cause the pages to be numbered sequentially. Wish it worked for seting print area too, but as far as I know this function will not work.


2015-05-17 21:57:16

Jim Shearouse

This is a GREAT tip! I wish I'd had this a couple of years ago when I was working with a 58 page workbook!


2015-05-17 08:25:13

Nabil Rafla

Very good tip.

Thank you.


2015-05-16 10:40:44

Jerry

This technique is also very useful for formatting a cell or range of cells across multiple worksheets, such as making sure all the headings in A1 have the same font, size, color, etc. But again, step 4 is VERY important! If you forget to ungroup the sheets, you can inadvertently change data on the unseen sheets.


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