Losing Formatting

by Allen Wyatt
(last updated December 18, 2014)

Jennifer is in an office with ten people, all using Excel 2007. Several of them have intermittent problems with losing formatting. The formatting includes fonts, colors, shading, borders, number formats, and so on. They save and close the workbook; the next time they open it, the formatting is gone. They can't find a pattern, and were wondering if this is a known problem.

There is no acknowledgement from Microsoft that it is a known problem (at least, as far as we can find), but it apparently is a problem shared by many people. As far as we can tell, the problem could be due to two different potential causes.

First, you should make sure that your workbook is being saved in native Excel 2007/2010 format. If you are saving it in the older Excel 97-2003 format, then it is possible that the losses you are seeing are due to the formatting not being supported in the older format. This is particularly true with colors and conditional formatting.

The other possible cause is that the workbook file is corrupted in some manner. The solution is to transfer your data from the current workbook to a new workbook and then see if the problem occurs in the new one.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9484) applies to Microsoft Excel 2007 and 2010.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing AutoFormatting Rules

The AutoFormat feature of Word can be configured to make changes to a variety of conditions in your document. Here's how to ...

Discover More

Recording a Macro

One of the most common ways of creating macros is to use Excel's macro recorder. This tip shows how easy it is to use the ...

Discover More

How Many Rows and Columns Have I Selected?

Want a quick way to tell how may rows and columns you've selected? Here's what I do when I need to know that information.

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

MORE EXCELTIPS (RIBBON)

Differentiating a Header Row

When you use the sorting tool, Excel tries to automatically figure out if your data includes a header row or not. Here are ...

Discover More

Defeating Automatic Date Parsing

Excel is continually trying to figure out what type of data is being stored in a cell. If it can interpret a value as a date, ...

Discover More

Shortcut Key for Format Painter

The Format Painter is great for copying formatting from one cell to another. If you don't want to grab the mouse to use the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share