Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Selecting a Paper Source.
Written by Allen Wyatt (last updated July 18, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
Excel supports any printer supported by Windows. This is because Excel uses the features offered by Windows to print documents. Many of the features associated with formatting your document and printing are related to the type of printer you have installed and selected. For instance, some laser printers have different bins for different paper. Windows (and thus Excel) can instruct the printer to select paper from any of the available paper bins.
If you are using a printer that supports multiple paper sources, you may want to change the paper source used for your document. (For instance, you may have a paper tray that contains legal-size paper and you want to print on it.) The first step is to inform Excel of the printer you are using:
If, in step 5, you don't see different options for paper sources, then your printer (or printer driver) does not support multiple sources.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10921) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Selecting a Paper Source.
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