Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Selecting a Paper Source.

Selecting a Paper Source

by Allen Wyatt
(last updated June 6, 2015)

3

Excel supports any printer supported by Windows. This is because Excel uses the features offered by Windows to print documents. Many of the features associated with formatting your document and printing are related to the type of printer you have installed and selected. For instance, some laser printers have different bins for different paper. Windows (and thus Excel) can instruct the printer to select paper from any of the available paper bins.

If you are using a printer that supports multiple paper sources, you may want to change the paper source used for your document. (For instance, you may have a paper tray that contains legal-size paper and you want to print on it.) The first step is to inform Excel of the printer you are using:

  1. Press Ctrl+P. If you are using Excel 2007, you'll see the Print dialog box. If you are using Excel 2010 or Excel 2013, you will see the File tab of the ribbon with the print options displayed.
  2. Make sure the printer listed at the top of the dialog box (Excel 2007) or tab (Excel 2010 or Excel 2013) matches the printer you want to use for your printing.
  3. If you want to change the printer, use the drop-down list to select a different printer.
  4. Click the Properties button (Excel 2007) or the Printer Properties link (Excel 2010 or Excel 2013). Excel displays the Properties dialog box for the printer you've chosen.
  5. Look through the tabs in the dialog box until you find controls that specify where paper should come from. Such a control may be named something like Paper Source, or you may see a Paper Source section with individual controls for the first and subsequent pages. Use the controls to specify where your paper should come from.
  6. Click on OK. The Properties dialog box closes.
  7. Print your worksheet as you normally would.

If, in step 5, you don't see different options for paper sources, then your printer (or printer driver) does not support multiple sources.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10921) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Selecting a Paper Source.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 7 - 1?

2015-06-06 09:22:49

Mandora

I often print to one of two lasers, a color printer or to a pdf file. I set my print macros to bring up the Print Preview dialog. This allows the user to easily select the printer and any of its available settings or to tweak page setup preferences, saved file name, etc. Code is:
ActiveWindow.SelectedSheets.PrintPreview

If one don't need to customize the output such as selecting number of copies, collation, etc., the following code displays the installed printers:

Application.Dialogs(xlDialogPrinterSetup).Show


2015-06-06 07:26:44

sheldon hopkins

Simple method -- build a printer device for each tray: i.e. HP730-T1 and HP730-T2 each having it's own IP address.
Then you simply print using the proper tray.
Using this technique I have three printers with two trays: paper availability goes from 3x5 cards to 11x17 inch paper.

Caveat: a break-down with the computer (of many types) may remove ip addressing or 'rebuild' the printer with a different setup. Just check it every so often.

Using VBA, I have even changed default printers 'on the fly': card stock in tray 1 and 20 lb paper in tray 2.


2015-06-06 04:55:54

Bo Grip

Can this be done in a Macro?


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