Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adding Dashes between Letters.
by Allen Wyatt
(last updated June 21, 2014)
Scott wonders how he can make Excel automatically add a dash between every letter in a given cell. As an example, if cell A1 contains "house", Scott would like to convert it to "h-o-u-s-e".
This can be done with a formula, but it quickly becomes unwieldy. For instance, the following formula can be used to put dashes between the letters of whatever you type into cell A1:
=CHOOSE(LEN(A1),A1,LEFT(A1,1) & "-" & RIGHT(A1,1), LEFT(A1,1) & "-" & MID(A1,2,1) & "-" & RIGHT(A1,1), LEFT(A1,1) & "-" & MID(A1,2,1) & "-" & MID(A1,3,1) & "-" & RIGHT(A1,1),LEFT(A1,1) & "-" & MID(A1,2,1) & "-" & MID(A1,3,1) & "-" & MID(A1,4,1) & "-" & RIGHT(A1,1), LEFT(A1,1) & "-" & MID(A1,2,1) & "-" & MID(A1,3,1) & "-" & MID(A1,4,1) & "-" & MID(A1,5,1) & "-" & RIGHT(A1,1))
This particular example of a formula will only work on text up to six characters in length. Thus, it would work properly for "house", but not for "household". The formula could be lengthened but, again, it would quickly become very long.
A better approach is to use a macro to do the conversion. If you want to insert the dashes right into the cell, you could use a macro such as this:
Sub AddDashes1() Dim Cell As Range Dim sTemp As String Dim C As Integer For Each Cell In Selection sTemp = "" For C = 1 To Len(Cell) sTemp = sTemp + Mid(Cell, C, 1) + "-" Next Cell.Value = Left(sTemp, Len(sTemp) - 1) Next End Sub
This macro is designed to be used on a selected range of cells. Just select the cells you want to convert, and then run the macro. The dashes are added between each letter in the cells.
If you prefer to not modify the original cell values, you could create a user-defined function that would do the job:
Function AddDashes2(Src As String) As String Dim sTemp As String Dim C As Integer Application.Volatile sTemp = "" For C = 1 To Len(Src) sTemp = sTemp + Mid(Src, C, 1) + "-" Next AddDashes2 = Left(sTemp, Len(sTemp) - 1) End Function
To use this function you would use the following in your worksheet:
If you want to make sure that the function is a bit more robust, you could modify it so that it handles multiple words. In such an instance you would not want it to treat a space as a "dashable letter." For example, you would want the routine to add dashes to "one two" so it came out as "o-n-e t-w-o" instead of "o-n-e- -t-w-o". The following variation on the function will do the trick:
Function AddDashes3(Src As String) As String Dim sTemp As String Dim C As Integer Application.Volatile sTemp = "" For C = 1 To Len(Src) sTemp = sTemp + Mid(Src, C, 1) If Mid(Src, C, 1) <> " " And Mid(Src, C + 1, 1) <> " " And C < Len(Src) Then sTemp = sTemp + "-" End If Next AddDashes3 = sTemp End Function
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9634) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Adding Dashes between Letters.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
AutoFill is a great feature. It can detect patterns and adjust cell contents as you drag a selection on-screen. It ...Discover More
If you need a formula to change spaces to some other character, the SUBSTITUTE function fits the bill. Here's how to use it.Discover More
Excel is very good at counting things, even when those things need to meet specific criteria. This tip shows how you can ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.