Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Hiding Columns Based on a Cell Value.

Hiding Columns Based on a Cell Value

by Allen Wyatt
(last updated February 20, 2021)

5

Excel's great conditional formatting capabilities allow you to change the formatting of cells based on the content of a cell. There is no way, unfortunately, to easily hide entire columns of data based on the value of a particular cell.

You can, however, achieve the desired effect by using a macro to analyze the cell and adjust the Hidden attribute of the row you want to conditionally hide. The following simple macro, for instance, examines the contents of cell B4 and, if the cell contains 0, hides column H. If cell B4 does not contain 0, then column H is displayed.

Sub HideColumn1()
    If Range("B4").Value = 0 Then
        Columns("H").EntireColumn.Hidden = True
    Else
        Columns("H").EntireColumn.Hidden = False
    End If
End Sub

If you want the hiding and unhiding of the column to be done in real time, you can use the following version of the macro. Just make sure that you put this version in the code window for the worksheet on which you want it to work.

Private Sub Worksheet_Change(ByVal Target As Range)
    If Range("B4").Value = 0 Then
        Columns("H").EntireColumn.Hidden = True
    Else
        Columns("H").EntireColumn.Hidden = False
    End If
End Sub

Notice that the guts of the two macros are the same. The only difference is that the second version is triggered by an event within Excel—the changing of which cell is currently selected. This means that every time you move from one cell to another, the value in B4 is checked and column H is either hidden or unhidden.

If it is possible that the contents of cell B4 could be empty, then it is possible that Excel will interpret that emptiness as a zero value. In that case, you can modify the macro just a bit so that it checks for an empty cell.

Sub HideColumn2()
    Dim rCell As Range
    Set rCell = Range("B4")

    Columns("H").EntireColumn.Hidden = False
    If (Not IsEmpty(rCell)) _
      And (IsNumeric(rCell)) _
      And (rCell.Value = 0) Then
        Columns("H").EntireColumn.Hidden = True
    End If
End Sub

This version of the macro actually checks three conditions: that B4 is not empty, that it contains a numeric value, and that the value is 0. If all three of these conditions are met, then column H is hidden.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9730) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Hiding Columns Based on a Cell Value.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 5 + 7?

2021-07-24 10:07:38

abdul rahman

thanks for the tips to hide columns based on a cell value ... However my spreadsheet has the cell value changed from a different worksheet (linked) .. it does not hide the columns automatically until I go to that worksheet and enter something in that spreadsheet (then only, the columns will be hidden) ..

how do I fix this issue?


2021-02-21 11:12:07

JMJ

@Willy
Yeah! Small is beautiful!
Thanks


2021-02-21 10:53:24

J. Woolley

@Willy
A round of applause! I love your one-liners.


2021-02-20 11:39:46

Willy Vanhaelen

To clarify my one-liner:
[H:H] is a shortcut for Column("H")
[B4] is a shortcut for Range("B4")

This one line of code can replace all the code in any of the three macro's in this tip.


2021-02-20 05:33:19

Willy Vanhaelen

Here is a one-liner that hides column H if there is a 0 in B4 and unhides it if it is >=1 or empty:

Private Sub Worksheet_Change(ByVal Target As Range)
[H:H].EntireColumn.Hidden = ([B4] = 0 And [B4] <> "")
End Sub


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