Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Finding Wayward Links.
Written by Allen Wyatt (last updated January 15, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021
Many people are faced with the task of updating workbooks inherited from other people in their offices. In fact, you may be faced with such a challenge. For instance, let's say you inherit two workbooks which contain links to each other. You want to combine the two of them into a single workbook. When you try to do so, the links between the two are broken automatically by Excel.
There are several ways around this problem. The "manual" method is to use the Formula Auditing tools (see the group of the same name on the Formulas tab of the ribbon) to find the links in your original worksheets. You can then make note of the cells and make the changes after you move the worksheets to their final workbook.
Another method that may be more automatic is to insert blank worksheets in the target workbook and then copy the contents of the source worksheets and paste them in the new worksheets. In other words, don't right-click on the worksheet tab and use the Move or Copy option. Instead, use the tried-and-true Ctrl+C and Ctrl+V method of cut and paste. The result is that everything from the source worksheets is copied, without any alterations by Excel.
At this point you have two ways to proceed. You can use Ctrl+F to search for all instances of the exclamation mark. This should find all cells that contain links (since exclamation marks are used in links such as BookABC!SheetXYZ!A47). You can then edit the contents of the cell directly to remove the link. You can also use Ctrl+H to find the base part of each link and replace it with something else. For instance, you could find all instances of BookABC!SheetXYZ! in the previous example and replace it with either nothing or with a different worksheet name.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9782) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Finding Wayward Links.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
Excel allows you to easily link information from one workbook to another. If you want to get rid of links that may be ...
Discover MoreExcel allows you to easily add hyperlinks to your worksheets. If those hyperlinks are suddenly being blocked, it can be ...
Discover MoreMake a reference to a hyperlink in a formula, and you may be surprised that the reference doesn't return an active ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2022-01-15 11:28:05
J. Woolley
Assuming BookABC is like BookABC.xlsx, I believe the correct format for an external link is [BookABC]SheetXYZ!A47, not BookABC!SheetXYZ!A47. In other words, brackets surround the workbook name; don't use an exclamation point to separate book and sheet.
My Excel Toolbox includes this dynamic array function to list external links:
=ListExLinks([SkipReference],[SkipHeader])
The result is similar to the Data > Queries & Connections > Edit Links dialog minus its Update column, but ListExLinks optionally adds a Reference column to identify cells that contain a formula referencing the link.
In older versions of Excel you can use it with the SpillArray function like this:
=SpillArray(ListExLinks([SkipReference],[SkipHeader]))
See https://sites.google.com/view/MyExcelToolbox/
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments