Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Replacing Cell Formats.

Replacing Cell Formats

Written by Allen Wyatt (last updated January 27, 2025)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021

1

David needs to find and change every occurrence of a specific cell format in a multi-worksheet workbook. For example, he may need to find all cells that are formatted as Currency and change that format to General. He wonders how to accomplish the task.

The easiest way to go about this task is to use Excel's Find and Replace tool to make the change. Follow these steps:

  1. Press Ctrl+H. Excel displays the Replace tab of the Find and Replace dialog box.
  2. Click the Options button, if necessary, to enlarge the dialog box. (See Figure 1.)

    3. Figure 1. The Replace tab of the Find and Replace dialog box.

  3. Click the Format button to the right of Find What line. Excel displays the Find Format dialog box.
  4. Make sure the Number tab is displayed. (See Figure 2.)

    5. Figure 2. The Number tab of the Find Format dialog box.

  5. Use the controls in the dialog box to specify the format you want to find.
  6. Click OK to close the Find Font dialog box.
  7. Click the Format button to the right of Replace With line. Excel displays the Replace Format dialog box.
  8. Make sure the Number tab is displayed.
  9. Use the controls in the dialog box to specify the format you want to use as your replacement.
  10. Click OK to close the Replace Font dialog box.
  11. Use the Within drop-down list to choose Workbook.
  12. Click Replace All.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9866) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Replacing Cell Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five minus 1?

2025-01-27 11:02:11

MarkB

Does it only work with Numbers? I tried going to the Fill section, copying from cell, and replacing a cell with both the fill option displayed. All it did was crash Excel.

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