Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Replacing Cell Formats.

Replacing Cell Formats

by Allen Wyatt
(last updated November 7, 2020)

David needs to find and change every occurrence of a specific cell format in a multi-worksheet workbook. For example, he may need to find all cells that are formatted as Currency and change that format to General. He wonders how to accomplish the task.

The easiest way to go about this task is to use Excel's Find and Replace tool to make the change. Follow these steps:

  1. Press Ctrl+H. Excel displays the Replace tab of the Find and Replace dialog box.
  2. Click the Options button, if necessary, to enlarge the dialog box. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. Click the Format button to the right of Find What line. Excel displays the Find Format dialog box.
  5. Make sure the Number tab is displayed. (See Figure 2.)
  6. Figure 2. The Number tab of the Find Format dialog box.

  7. Use the controls in the dialog box to specify the format you want to find.
  8. Click OK to close the Find Font dialog box.
  9. Click the Format button to the right of Replace With line. Excel displays the Replace Format dialog box.
  10. Make sure the Number tab is displayed.
  11. Use the controls in the dialog box to specify the format you want to use as your replacement.
  12. Click OK to close the Replace Font dialog box.
  13. Use the Within drop-down list to choose Workbook.
  14. Click Replace All.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9866) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Replacing Cell Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Letters and Numbers in Page Numbers

A common task is to add page numbers to document headers and footers. If you want those page numbers to include more than ...

Discover More

A Picture Is Worth a Thousand Words

Nothing beats a screen shot when you are trying to convey information about using the computer. With just a couple of ...

Discover More

Displaying the Selected Cell's Address

Need to know the address of the cell that is currently selected? There is no worksheet function to return this ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Flashing Cells

Want to draw attention to some information in a particular cell? Make the cell flash, on and off. Here's how you can ...

Discover More

Using an Exact Number of Digits

Excel allows you to format numeric data in all sorts of ways, but specifying a number of digits independent of the ...

Discover More

Shortcut to Merge Cells

Need to merge a bunch of cells together on a regular basis? You'll love the two macros in this tip which can make short ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.