Changing Cell Values while Printing

by Allen Wyatt
(last updated February 3, 2020)

8

Madhabi wants to print four copies of a worksheet, but have the value of cell A7 change for each copy. The four values are "Original," "Duplicate," "File," and "Driver." All other data being the same, Madhabi wonders how he can change the text of cell A7 while printing.

One possible approach is to create four different worksheets that contain essentially the same information. Worksheets 2 through 4 could all reference cells on worksheet 1, with the exception of cell A7 which could be set on each worksheet to a different value ("Original," "Duplicate," etc.).

A better approach, however, would be to create a quick macro that you could use for your printing. The macro could handle changing the value of cell A7 just before the worksheet is printed each time. Here's a simple example:

Sub PrintCopies()
    Dim i As Integer
    Dim VList As Variant

    VList = Array("Original", "Duplicate", "File", "Driver")
    For i = LBound(VList) To UBound(VList)
        Range("A7") = VList(i)
        ActiveSheet.PrintOut 
    Next
End Sub

The macro places the four values destined for cell A7 into an array. The macro then steps through each of the four array elements, putting the value into cell A7, and then printing the worksheet. Printing is done to whatever the default printer is on the system.

The macro could easily be assigned to a shortcut key or to the Quick Access Toolbar (as described in other ExcelTips) so that it you could print all four copies quickly.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9962) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five more than 5?

2020-06-02 13:45:57

Katy

Hi Allen,
This was very helpful! I'd like to know how to tweak the macro you wrote out. I have a chart that is two pages. on Page 1 is the name and room number which i used your macro for, so when i print it will print out the same chart but put a different person's name on each one. That worked. Is there a way to have it print out the second page with double sided printing?


2019-10-29 11:09:12

Lexi Berger

Hi. I want to add this to print time cards with Names pre printed on them (Jake, Kyle, Bob, etc.) . How can I edit the Syntax to do this? Thanks in advance!


2017-09-11 07:19:33

SYED M.A.

How to print or save these 4 sheet as a Single PDF file , Kindly suggest.

Eagerly waiting for the solution.


2017-07-13 06:26:49

Daniel

that looks very useful.
Allen, I'd like to add to your macro following, maybe you can help:
My worksheet shows "pallet 1 of 20 pallets". I want to print every pallet # twice. I.e. 2x "pallet 1 of 20", 2x "pallet 2 of 20", 2x "pallet 3 of 20" and so on.
Printer shall stop when reaching "pallet 20 of 20".
Thanks in advance for your help!
Daniel


2016-02-26 22:40:37

Rizwan Ahmad

This is very useful tip but i want to do the same but my list contains numeric values like 1 to 20 or the values written in an other worksheet.


2015-05-08 08:53:59

Richard

I use a similar technique where the changed cell is an integer, which drives the a series of look-up formulae for printing a set of invoices.

The changing of the cell value, and the print commands are inside a for next loop.


2015-05-04 01:15:03

avanish

Ref. "Changing Cell Values while Printing"

How can I use it to print multiple worksheet with same data & format.


2015-05-02 12:13:00

Morris

To choose an installed printer add the following line of code before the VList = Array... statement.

Application.Dialogs(xlDialogPrinterSetup).Show


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