Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changing Paper Size for a Complete Workbook.

Changing Paper Size for a Complete Workbook

Written by Allen Wyatt (last updated May 7, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

Bob has a workbook that has about fifteen worksheets in it, and he needs to change the page format for all the worksheet from Letter to A4. There is a quick way to make the change by following these steps:

  1. Right-click any worksheet tab. You'll see a Context menu appear.
  2. Choose Select All Sheets. All the worksheet tabs should now be selected.
  3. Display the Page Layout tab of the ribbon.
  4. Click the Size tool in the Page Setup group. Excel displays some common paper sizes.
  5. From the paper sizes offered, click the A4 option.
  6. Right-click any worksheet tab. You'll again see a Context menu.
  7. Choose Ungroup Sheets.

That's it; the paper size is now set for all the worksheets. There is a drawback to this approach, however: If individual worksheets have differing page setup settings (different orientations, margins, headers, footers, etc.), then following these steps will set them all the same. If you only want to change the paper size and don't want to change any other settings, your only recourse is to use a macro to do the change.

Sub AllSheetsA4()
    Dim sht As Variant

    For Each sht In ActiveWorkbook.Sheets
        sht.PageSetup.PaperSize = xlPaperA4
    Next
End Sub

The macro steps through each sheet in the workbook, changing only the PaperSize property so that the sheet will print on A4 paper.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12219) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Changing Paper Size for a Complete Workbook.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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