Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a List of Named Ranges.
Written by Allen Wyatt (last updated March 4, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Anyone who has created a large workbook knows that it is very easy to create a large list of named ranges. Managing those ranges, particularly if you inherit the workbook from someone else, is a much harder task. Part of the problem is that you may lose track of all your ranges and what they refer to.
Having a list of the names in your workbook could be helpful. To get a list, follow these steps:
There's also a shortcut you can use to accomplish these steps: Simply press F3, and Excel displays the Paste Name dialog box. (If you press F3 and nothing happens, it means that the workbook has no named ranges defined within it.) In other words, pressing F3 accomplishes steps 1-4. You can then perform step 5 to get your list of named ranges.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7731) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing a List of Named Ranges.
Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!
When printing copies of a worksheet, it is sometimes helpful to have an actual copy number in one of the cells printed. ...
Discover MoreWhen printing a worksheet, you may want to rotate the output on the page to fit a certain orientation. Excel doesn't ...
Discover MoreIf you need to modify where a worksheet is printed (meaning, which paper tray it should use), Excel doesn't provide a lot ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2023-03-06 18:33:01
R McNeil
A couple notes from testing this (in 2016 version):
If you open a blank worksheet to paste into, then this tip will give you a list of Global named ranges.
If you do it within a sheet with data, then it will give you a list of named ranges specific to that sheet.
This would be really cool if it would produce a list of all named ranges in the workbook, regardless of scope.
2023-03-04 10:14:10
J. Woolley
My Excel Toolbox includes the following dynamic array function to list defined names (named ranges) with workbook, worksheet, or any scope, including names that are normally hidden:
=ListNames([Scope],[SkipHidden],[SkipHeader])
The list includes the following columns: Scope, Name, Visible, Refers To, Value, Comment. When using pre-2021 versions of Excel without support for dynamic arrays, consider UseSpillArray.pdf.
My Excel Toolbox's NamesInFormulas macro lists hyperlinks to formula cells referencing each visible defined name (named range) in the active workbook. (Hidden names are ignored.) The cell's formula will be included in a comment attached to its hyperlink. The following details are also provided for each name: Scope, Name, Refers To, Value, and Comment. Results are recorded in the active workbook's 'NamesIn...' worksheet.
See https://sites.google.com/view/MyExcelToolbox
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments