Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a List of Named Ranges.

Printing a List of Named Ranges

by Allen Wyatt
(last updated October 21, 2017)

5

Anyone who has created a large workbook knows that it is very easy to create a large list of named ranges. Managing those ranges, particularly if you inherit the workbook from someone else, is a much harder task. Part of the problem is that you may lose track of all your ranges and what they refer to.

Having a list of the names in your workbook could be helpful. To get a list, follow these steps:

  1. Select the cell where you want the list to start. Since a name list can occupy a good deal of space, you may want to select a cell in a blank worksheet.
  2. Display the Formulas tab of the ribbon.
  3. In the Defined Names group, click the Use In Formula tool. (This tool is not available if there are no named ranges in your workbook.) Excel displays a list of options.
  4. Choose Paste Names from the submenu. Excel displays the Paste Name dialog box.
  5. Click on Paste List. The two-column list of names and their ranges is inserted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7731) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Printing a List of Named Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is eight minus 1?

2017-10-23 10:30:22

Gregg

I do not use named ranges, but I use a lot of tables. How can I print list of table names and references?


2017-10-23 00:19:34

Kevin

Can you explain what Names may not appear in the list?
In a sheet started by someone else I can see 44 names in the "Name Manager". The printed list and naming box however only have 37 in them . 3 of the missing relate to Print_Area (1) and Print_Titles (2 on different sheets).
The other 4 when found on the relevant sheets show up in the naming box when the area is selected. One of these areas is differently noted in the "Name Manager - Refers to" than actually required to be selected as an area to appear in the naming box.


2017-10-22 07:12:45

Michael (Micky) Avidan

@Brian,
I assume it was a Typo on your side.
{A1].listnames is wrong ([A1].listnames is OK)
By the way - I usually don't suggest VBE stuff because 8 out of 10 of Excek users are not familiar with what you are talking about.
You will agree that, in this case, hitting [F3] and then 'Paste List' is somehow a little shortes procedure.
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” Excel MVP – Excel (2009-2018)
ISRAEL


2017-10-21 08:48:40

Brian

In the VBE immediate window
{A1].listnames


2017-10-21 05:44:58

Michael (Micky) Avidan

@To whom it may concern,
Pressing <F3> and clicking 'Paste List' is a somehow shortes/faster.
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” Excel MVP – Excel (2009-2018)
ISRAEL


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