Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a List of Named Ranges.

Printing a List of Named Ranges

by Allen Wyatt
(last updated April 12, 2016)

7

Anyone who has created a large workbook knows that it is very easy to create a large list of named ranges. Managing those ranges, particularly if you inherit the workbook from someone else, is a much harder task. Part of the problem is that you may lose track of all your ranges and what they refer to.

Having a list of the names in your workbook could be helpful. To get a list, follow these steps:

  1. Select the cell where you want the list to start. Since a name list can occupy a good deal of space, you may want to select a cell in a blank worksheet.
  2. Display the Formulas tab of the ribbon.
  3. In the Defined Names group, click the Use In Formula tool. (This tool is not available if there are no named ranges in your workbook.) Excel displays a list of options.
  4. Choose Paste Names from the submenu. Excel displays the Paste Name dialog box.
  5. Click on Paste List. The two-column list of names and their ranges is inserted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7731) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Printing a List of Named Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five less than 5?

2017-06-14 12:29:18

Bill Bosler

just tried above for Excel 2016 Mac and it doesn't work. I can display the names {fig}

{fig} doesn't seem to work in Chrome on Mac.

I can display and select all names in "Apply Names"; but, can't copy or anything else???


2017-06-14 12:26:45

Bill Bosler

just tried above for Excel 2016 Mac and it doesn't work. I can display the names {fig}


2017-05-08 04:42:32

Chris

Thanks for this - can it also work backwards? i.e. would it be possible to edit the ranges via some sort of list?


2017-02-20 10:24:39

Eric Hall

Thanks, large inherited files are a pain. This helps a bunch.


2015-07-05 02:50:20

Dave Roberts

I am using Excell on my Mac - 2011 Version and the method suggested does not work for this version - there is no "Defined Names" Group in the Formula tab of the Ribbon.

My Work-around is to create the tabular listing off to the right of the spreadsheet temporarily and select the first cell. The Define Names Group has been moved into the Insert Menu. Use the Paste option to paste the listing into the temporary area. You can then Copy and Paste this to a new Spreadsheet and delete the original temporary dump


2015-05-01 04:44:14

Willy Vanhaelen

You can replace step 2, 3 and 4 with simply pressing [F3].


2015-03-25 11:13:35

Linda Vallejos

Thank you. This was just what I needed.


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