Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Dynamic Headers and Footers.

Dynamic Headers and Footers

by Allen Wyatt
(last updated June 6, 2015)

1

If you have a large worksheet, you may want to print it out in "parts" and automatically vary the information contained in the header or footer of each part. There is no intrinsic way to do this in Excel; the best approach is a macro to do the following:

  1. Set the print area based on a named range.
  2. Set the header or footer based on another named range.
  3. Print the print area.
  4. Repeat steps 1 through 3 for each desired print area.

Notice that these steps require the use of named ranges. You could have a named range for each portion of the worksheet that you want to print, and a named range (which would be a single cell) that represents the header or footer information that you want for each print area. The following macro will implement the above steps:

Sub PrintRegions()
    Dim x As Integer

'Change the dimension of the arrays to equal the number
'   of printing areas you have
    Dim Region(4) As String
    Dim Head(4) As String

'Fill this array with the names of the ranges to be printed
    Region(1) = "North"
    Region(2) = "South"
    Region(3) = "East"
    Region(4) = "West"

'Fill this array with the names of the ranges to be in the header
    Head(1) = "NorthHead"
    Head(2) = "SouthHead"
    Head(3) = "EastHead"
    Head(4) = "WestHead"

    For x = 1 To UBound(Region)
         ActiveSheet.PageSetup.PrintArea = Range(Region(x)).Address
         ActiveSheet.PageSetup.LeftHeader = Range(Head(x)).Value
         ActiveWindow.SelectedSheets.PrintOut Copies:=1
    Next
End Sub

This example prints out only four areas of a worksheet. These areas are named ranges: North, South, East, and West. Similarly, the named ranges—which are really single cells—used for the left portion of the headers are NorthHead, SouthHead, EastHead, and WestHead.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10848) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Dynamic Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying Shortcut Keys in ScreenTips

ScreenTips can appear with or without shortcut keys displayed in them. Here's how to control whether they appear or not.

Discover More

Tracking Down Invalid References

When you discover that there is an invalid reference in a workbook, you can have a bear of a time tracking down the problem. ...

Discover More

Odd & Even Headers and Footers

Adding a running header or footer to a document can be a nice touch. If you want, you can even tell Word to use a different ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Specifying the Y Value in X of Y Page Numbering

Page numbers in Excel headers and footers have always been a source of frustration for users. This tip recounts one ...

Discover More

Creating Long Page Footers

Ever wish that you could create nice, long footers that appear at the bottom of each page when you print your worksheet? ...

Discover More

Roman Numerals for Page Numbers

Yes, Excel can work with Roman numerals, and it even provides a worksheet function that converts to them. How you use those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2017-05-17 17:39:09

Cam

Hey thanks so much Alan - this is excellent!

One unwanted by-product of this though is that the page number of the document (which I have in my footer) instead of numbering from 1 to 18, is now chopped into three i.e.; 1 to 3, 1 to 4, then 1 to 11.

Do you have any code suggestions as how to get round this?

kind regards

Cam


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.