Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Dynamic Headers and Footers.
by Allen Wyatt
(last updated June 6, 2015)
If you have a large worksheet, you may want to print it out in "parts" and automatically vary the information contained in the header or footer of each part. There is no intrinsic way to do this in Excel; the best approach is a macro to do the following:
Notice that these steps require the use of named ranges. You could have a named range for each portion of the worksheet that you want to print, and a named range (which would be a single cell) that represents the header or footer information that you want for each print area. The following macro will implement the above steps:
Sub PrintRegions() Dim x As Integer 'Change the dimension of the arrays to equal the number ' of printing areas you have Dim Region(4) As String Dim Head(4) As String 'Fill this array with the names of the ranges to be printed Region(1) = "North" Region(2) = "South" Region(3) = "East" Region(4) = "West" 'Fill this array with the names of the ranges to be in the header Head(1) = "NorthHead" Head(2) = "SouthHead" Head(3) = "EastHead" Head(4) = "WestHead" For x = 1 To UBound(Region) ActiveSheet.PageSetup.PrintArea = Range(Region(x)).Address ActiveSheet.PageSetup.LeftHeader = Range(Head(x)).Value ActiveWindow.SelectedSheets.PrintOut Copies:=1 Next End Sub
This example prints out only four areas of a worksheet. These areas are named ranges: North, South, East, and West. Similarly, the named ranges—which are really single cells—used for the left portion of the headers are NorthHead, SouthHead, EastHead, and WestHead.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10848) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Dynamic Headers and Footers.
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