Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Selecting a Paper Source.
by Allen Wyatt
(last updated July 18, 2020)
Excel supports any printer supported by Windows. This is because Excel uses the features offered by Windows to print documents. Many of the features associated with formatting your document and printing are related to the type of printer you have installed and selected. For instance, some laser printers have different bins for different paper. Windows (and thus Excel) can instruct the printer to select paper from any of the available paper bins.
If you are using a printer that supports multiple paper sources, you may want to change the paper source used for your document. (For instance, you may have a paper tray that contains legal-size paper and you want to print on it.) The first step is to inform Excel of the printer you are using:
If, in step 5, you don't see different options for paper sources, then your printer (or printer driver) does not support multiple sources.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10921) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Selecting a Paper Source.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
When printing mulitiple copies of the same worksheet, you may have a need to change something simple for each of the ...Discover More
Need to print an entire workbook? It's as easy as adding a single line of code to your macros.Discover More
Need to access the advanced capabilities of a printer from within an Excel macro? You may be out of luck, unless you ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.