Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Pasting a Comment into Your Worksheet.

Pasting a Comment into Your Worksheet

by Allen Wyatt
(last updated November 16, 2019)

3

Excel allows you to add comments to individual cells in a worksheet. I often use comments to included explanatory concepts, or to store alternative information to what is in the worksheet. There have often been times when I've wanted to copy something from a comment and place it into a cell on the worksheet. These steps are helpful in this regard (Excel 2007, Excel 2010, and Excel 2013):

  1. Right-click the cell whose comment you want to copy and paste into a cell. You'll see a Context menu for the cell.
  2. Choose Edit Comment from the Context menu. Excel displays the comment, with the insertion point in the comment balloon.
  3. Select the text in the comment that you want to paste into a cell. Make sure you do not select the author text at the beginning of the comment or the paragraph mark at the end.
  4. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
  5. Select the cell into which you want to paste the comment.
  6. If you want to paste the comment text as a formula, press the equal sign.
  7. Press Ctrl+V to paste the information to the cell.

If you are using Excel 2016 or a later version, you will notice the Context menu displayed in steps 1 and 2, above, don't have the Edit Comment option listed. Follow these steps to copy and paste a comment from one cell to another:

  1. Hover the mouse pointer over the cell whose comment you want to copy and paste into a cell. The comment will be displayed.
  2. Move the mouse pointer into the comment box and click on the Edit button which is displayed near the right side of the box.
  3. Select the text in the comment that you want to paste into a cell.
  4. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
  5. Select the cell into which you want to paste the comment.
  6. If you want to paste the comment text as a formula, press the equal sign.
  7. Press Ctrl+V to paste the information to the cell.

If you performed step 6 (all versions of Excel) to indicate you were creating a formula, press Enter to finish the paste. Excel pastes your comment text into the cell. You can now delete the comment from the source cell (if desired) by right-clicking the cell and choosing Delete Comment.

Excel also provides a different way to "open" a comment so it can be edited—by pressing Shift+F2. This could be used to replace steps 1 and 2, above, by simply selecting the cell whose comment you want to copy and then pressing Shift+F2. The rest of the steps (3 through 7) could then be followed as noted. If you are using Excel 2016 or a later version, pressing Shift+F2 will only "open" notes; the key press won't open a comment.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10943) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Pasting a Comment into Your Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 5?

2019-11-18 11:13:33

RKeevill

Or you can create a small macro that can do this like

cell.Value = cell.Comment.Text


2019-11-18 06:26:23

MalR

I am a long term user of comments in a spreadsheet. As you alluded. MS has changed the old Comment to now be a Note. Comments are there but they mean something different. So if you want to add a comment to a cell in the true manner that Comments were intended you now have to add a Note. Everything else remains the same. Just MS believing we need a change for no reason!


2019-11-16 05:50:52

Jim

Allen, in Excel 2007, you can just use paste special too. Right?


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