Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Working while a Macro is Running.

Working while a Macro is Running

Written by Allen Wyatt (last updated February 5, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


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Macros are great for doing the mundane (or not so mundane) processing that is often necessary with Excel data. After you start to use them, you may find that running macros can consume quite a bit of time. While you are running them, there is very little else that you can do, since Excel won't allow you to do any other work while the macro is chunking away.

The best way to do additional work is to open another instance of Excel. As you are working on one workbook in the foreground, the other instance of Excel continues to work away at the macro in the background. This approach works because Windows allows multiple instances of a program, each in its own workspace. The only thing you cannot do is work in the foreground on the same workbook which the macro is using.

In order to open a second instance of Excel, simply follow the steps you followed to open the first instance. For example, if you started Excel by calling up the Start menu and then the Programs submenu, you could do the same thing to open the second instance.

You should realize that the macro running in the background instance of Excel will be affected by you working on a different instance of Excel in the foreground. This, again, is related to how Windows treats different programs. On most systems, the background programs are given a smaller percentage of the CPU's attention than the foreground program.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11031) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Working while a Macro is Running.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is two more than 7?

2022-02-07 08:10:25

Philip

Note that for Mac-users this tip is not working. Mac won't allow multiple instances of Excel to open ...


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