Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Unique Date Displays.

Unique Date Displays

by Allen Wyatt
(last updated August 31, 2013)

Jon requested help on how to subtract two dates and display the result such that the years were on the left of the decimal and the months on the right. Thus, if you subtracted January 7, 1985 from August 12, 2013, the result would be 28.7. The easiest way to do this is to simply do your date subtractions as regular, and then use a custom format to display the result. For instance, if the lower date were in cell A2 and the higher date in B2, you could use the following formula in C2:
=B2-A2
You would then follow these steps to format the display of the result in cell C2:
  1. Select the cell. (In this case, cell C2.)
  2. Display the Home tab of the ribbon.
  3. Click the small icon at the lower-right corner of the Number group. Excel displays the Format Cells dialog box.
  4. Make sure the Number tab is selected. (See Figure 1.)
  5. Figure 1. The Number tab of the Format Cells dialog box.

  6. In the Category list, at the left side of the dialog box, choose Custom.
  7. In the Type box, at the left of the dialog box, enter the following format: yy.m
  8. Click on OK.
The result is that C2 shows the number of years to the left of the decimal and the number of months to the right. The problem with this is that it will always vary the number of months from 1 to 12, rather than 0 to 11, as one would expect if you were looking for elapsed months. To overcome this, you could enter the following formula in cell C2:
=(YEAR(B2)-YEAR(A2))+(MONTH(B2)-MONTH(A2))/100
This formula returns the number of years on the left of the decimal and the number of months on the right. The months are always expressed using two decimal places, however. If you wanted to make sure that the months were expressed with no leading zeros, then you would use this formula variation:
=VALUE(ABS(YEAR(B2)-YEAR(A2)) & "." & ABS(MONTH(B2)-MONTH(A2)))

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11057) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Unique Date Displays.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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