Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Hyperlinks in Shared Workbooks.

Hyperlinks in Shared Workbooks

by Allen Wyatt
(last updated January 4, 2017)

4

Dan has a shared workbook into which he needs to insert a hyperlink. However, as long as the workbook is shared, the hyperlink features in Excel are not available. Dan wonders if there is a way to insert hyperlinks into shared workbooks.

The short answer is no, there is not. When you choose to share a workbook, some options in Excel are simply not available any more; inserting hyperlinks is one of those options that is removed once the workbook is shared.

If you absolutely must add the hyperlink to the workbook, the only option is to unshare the workbook, add the hyperlink, and then again share the workbook. You'll no longer be able to add any more hyperlinks, but the one you added while the workbook was unshared will work just fine.

There is one caveat in taking this approach to adding the hyperlink—you need to be careful that you don't unshare the workbook if you have the Track Changes feature of Excel turned on. In the process of unsharing the workbook, Excel will turn off the tracking and discard the change history. If this is important to you, the only option is to make sure that you add the hyperlinks before sharing the workbook and first turning on Track Changes.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11058) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Hyperlinks in Shared Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting PDF to Word Documents

One way that documents are commonly shared with others is in the form of a PDF file. Getting information from a PDF file back ...

Discover More

Sizing Columns and Rows Using the Keyboard

Are you a keyboard-only user wondering how you can set column width or row height without using the mouse? This tip provides ...

Discover More

Understanding Storage Spaces

Need to add some addition drive space to your system? Why not consider adding what Microsoft calls a "storage space?" This ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Dynamic Hyperlinks in Excel

Hyperlinks to many types of Web sites rely on passing parameters in the URL. Knowing this, you can construct a dynamic ...

Discover More

Retrieving Web Query Data without Interruption

If you use Excel's Web Query tools to grab data from a website, you may run into some problems if the site isn't available ...

Discover More

Pasting HTML without Hyperlinks

Excel allows you to copy information from the web and paste it into a worksheet. Problem is, the pasting could take some time ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 2?

2017-01-04 11:27:36

gerdami

@Robin

The list separator is a (Windows) user's regional setting.


2016-10-24 18:34:53

Monica

The issue with the workaround is that the worksheet's hyperlink's are displayed as the document's name. For example, "Sanitary Sewer Project.." is what is written in the cell no so if I use workaround it changes to "http://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?BlobID=51816" Is there anyway to hyperlink existing text within a shared workbook? Will saving the file under a different name remove the shared aspect? Please advise. Thank You!


2016-05-20 04:33:15

Robin


That should be a comma, not a semicolon, so

=Hyperlink("http://google.com","google")


2015-10-05 10:24:16

echo21

There is an easy workaround: just enter e.g. =Hyperlink("http://google.com";"google") in the cell


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.