Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Hyperlinks in Shared Workbooks.

Hyperlinks in Shared Workbooks

by Allen Wyatt
(last updated January 4, 2017)

5

Dan has a shared workbook into which he needs to insert a hyperlink. However, as long as the workbook is shared, the hyperlink features in Excel are not available. Dan wonders if there is a way to insert hyperlinks into shared workbooks.

The short answer is no, there is not. When you choose to share a workbook, some options in Excel are simply not available any more; inserting hyperlinks is one of those options that is removed once the workbook is shared.

If you absolutely must add the hyperlink to the workbook, the only option is to unshare the workbook, add the hyperlink, and then again share the workbook. You'll no longer be able to add any more hyperlinks, but the one you added while the workbook was unshared will work just fine.

There is one caveat in taking this approach to adding the hyperlink—you need to be careful that you don't unshare the workbook if you have the Track Changes feature of Excel turned on. In the process of unsharing the workbook, Excel will turn off the tracking and discard the change history. If this is important to you, the only option is to make sure that you add the hyperlinks before sharing the workbook and first turning on Track Changes.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11058) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Hyperlinks in Shared Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is eight minus 1?

2018-04-06 14:00:39

Mike

i have a work sheet with a column of hyperlinks. the hyperlinks work as expected in the original spreadsheet. However when emailed or saved on a USB the hyperlinks do not work. i receive an error "can not open specified file". how do i correct this?


2017-01-04 11:27:36

gerdami

@Robin

The list separator is a (Windows) user's regional setting.


2016-10-24 18:34:53

Monica

The issue with the workaround is that the worksheet's hyperlink's are displayed as the document's name. For example, "Sanitary Sewer Project.." is what is written in the cell no so if I use workaround it changes to "http://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?BlobID=51816" Is there anyway to hyperlink existing text within a shared workbook? Will saving the file under a different name remove the shared aspect? Please advise. Thank You!


2016-05-20 04:33:15

Robin


That should be a comma, not a semicolon, so

=Hyperlink("http://google.com","google")


2015-10-05 10:24:16

echo21

There is an easy workaround: just enter e.g. =Hyperlink("http://google.com";"google") in the cell


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