Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Offering Options in a Macro.
Written by Allen Wyatt (last updated August 17, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021
If you are just starting out developing macros, you may be looking for a simple way to offer a set of choices to a user, and then take an action based on the user's response. This is a relatively simple task, if you use the InputBox function along with a Select Case structure.
The first task is to set up your InputBox so it displays the information to the user. For example, let's say you have five options and you want the user to select one option from those five. You can use the following code to put together five options, each on their own line:
Prompt = "1. This is your first choice" & vbCrLf Prompt = Prompt & "2. This is your second choice" & vbCrLf Prompt = Prompt & "3. This is your third choice" & vbCrLf Prompt = Prompt & "4. This is your fourth choice" & vbCrLf Prompt = Prompt & "5. This is your fifth choice"
You can now use the Prompt string when you invoke the InputBox function in your macro. You then translate what the user responds with into a number that represents their choice from your five options. The code to do this is as follows:
UserResp = InputBox(Prompt, "The Big Question") UR = Val(UserResp)
In this example, the response from the InputBox function is assigned to the UserResp variable, which should be a string. The UR variable, which is a numeric, is then set based on the value of the string. (The Val function returns the value in a string.)
The only thing left to do is to take an action based on which number was chosen, 1 through 5. You can use the Select Case structure to do this. The full subroutine could appear as follows:
Sub Macro1() Dim Prompt As String Dim UserResp As String Dim UR As Single Prompt = "1. This is your first choice" & vbCrLf Prompt = Prompt & "2. This is your second choice" & vbCrLf Prompt = Prompt & "3. This is your third choice" & vbCrLf Prompt = Prompt & "4. This is your fourth choice" & vbCrLf Prompt = Prompt & "5. This is your fifth choice" UR = 0 Do While UR < 1 Or UR > 5 UserResp = InputBox(Prompt, "The Big Question") UR = Val(UserResp) Loop Select Case UR Case 1 'Do stuff for choice 1 here Case 2 'Do stuff for choice 2 here Case 3 'Do stuff for choice 3 here Case 4 'Do stuff for choice 4 here Case 5 'Do stuff for choice 5 here End Select End Sub
Notice that this example uses a Do ... Loop around the InputBox function. This is done to make sure that the user enters a number between 1 and 5. If the value entered is outside that range, then the user is simply asked again.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11059) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Offering Options in a Macro.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Macros can make your use of Excel much more powerful. If you have a macro that is triggered by an on-screen button, you ...
Discover MoreWhen creating macros, you'll often have a need to select different cells in the worksheet. Here's how to select the first ...
Discover MoreIf you have static columns and dynamic columns on the screen, you may want the dynamic columns to always show a ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments