Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Entering Numbers in Excel.
Written by Allen Wyatt (last updated May 16, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
When you enter information into a cell in your worksheet, you may wonder exactly how Excel translates what you enter. Excel first tries to convert information into numbers. Numbers are just that—any of the digits (0 through 9), optionally with special characters. The most common of these special characters are the period (taken to be a decimal point), a comma between numbers, a minus sign or plus sign, and a percent sign after the number. If you use the percent sign, Excel assumes you are entering a percentage, and thereby divides the number by 100 for internal storage.
Other special characters can be used as well. For instance, if you preface your number with a dollar sign, Excel assumes you are entering a currency amount. You can also enter numbers surrounded by parentheses—such as (123)—which is another way of indicating a negative number. The slash character (/) can be used to indicate either a fraction or a date. Finally, you can use the letter E (upper- or lowercase) to indicate that you are entering a number in scientific notation. All of these different numbers and symbols are summarized in the following table:
| Symbol | Meaning | |
|---|---|---|
| — | If used before a number or after a number followed by the letter E (as in 123E—45), it is taken as a negative sign. If entered between numbers, assumed first to be a date separator, unless the numbers are illegal for a date; in which case it is considered text. If entered after a number, then the entry is assumed to be text. | |
| + | If used before a number or after a number followed by the letter E (as in 123E+45), it is ignored. If entered between or after numbers, it is considered text. | |
| () | When completely surrounding a number, assumed to be a negative sign. In all other instances (except in formulas), assumed to be text. | |
| , | When followed by at least three digits, assumed to be a hundreds separator. In all other instances, assumed to be text. | |
| / | If entered between numbers, assumed first to be a date separator—provided the numbers can be translated to a valid date. If entered between numbers after a space (as in 2 1/4), tries to convert the fraction to a decimal value. In all other instances, assumed to be text. | |
| $ | When preceding digits, assumed to indicate that the number represents currency. In all other instances, assumed to be text. | |
| % | When following digits, assumed to indicate that the number represents a percentage. In all other instances, assumed to be text. | |
| . | When used once within an entry, assumed to be a decimal point. In all other instances, assumed to be text. | |
| E or e | When used once within an entry, assumed to indicate that the number is being entered in scientific notation. The value to the left of the E is normalized to between 1 and 10, and the value to the right is used to represent the power to which the value is raised. |
Remember that when you use symbols in your numbers, they must make sense. For instance, you cannot input two decimal points or two percent signs and expect Excel to understand what you are doing. If you try entering such a nonsensical number, chances are Excel will assume you are entering text.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11114) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Entering Numbers in Excel.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
The easy way to get rid of spaces at the beginning or end of a cell's contents is to use the TRIM function. ...
Discover MoreDo you need to concatenate the contents of a range of cells in the same column? Here's a formula and a handy macro to ...
Discover MoreThe fill tool can be a great help in copying patterns of information in a column. It isn't so great, though, when the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments