Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Ranges on Multiple Worksheets.

Ranges on Multiple Worksheets

by Allen Wyatt
(last updated December 12, 2015)

1

Most everyone knows that if you want to refer to a range of cells, you simply specify the beginning and ending point of the range and then separate those points by a colon. For instance, the following formula would return the sum of all cells in the range A1 through C4:

=SUM(A1:C4)

You may not know, however, how you can refer to the same cell or range of cells on a range of multiple worksheets in your workbook. For instance, you may want a cell to return the sum of each cell A1 on the first three worksheets in your workbook. If the worksheets are named Sheet1, Sheet2, and Sheet3, then the formula would appear as follows:

=SUM(Sheet1:Sheet3!A1)

Similarly, if you wanted the sum of all cells in the range A1 through C4 on each of the same worksheets, you would use the following formula:

=SUM(Sheet1:Sheet3!A1:C4)

At times this notation can be a bit difficult to remember. You can easily use the mouse to build such a range by following these steps:

  1. Select the cell in which you want to enter your formula.
  2. Enter the equal sign and the first part of the function, followed by the opening parenthesis. In the examples given above, you would enter =SUM(.
  3. Click on the sheet tab of the first sheet in the range.
  4. Hold down the Shift key as you click on the sheet tab of the last sheet in the range.
  5. Use the mouse to select all the cells in the range on the visible worksheet.
  6. Press Enter.

Your formula should now be complete, with the desired range in place.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11803) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Ranges on Multiple Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Spell Checking Only Checking Grammar

Word has a built-in spelling and grammar checker that can help reduce errors in your prose. It may be a bit confusing if ...

Discover More

Finding Columns of a Certain Width

If you need to find out how many columns are set to be a specific width, you'll need a macro to help determine the info. ...

Discover More

Some Documents Open Slower than Others

It's great when your documents open quickly, particularly when you need to work with lots of documents at the same time. ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Getting Rid of 8-Bit ASCII Characters

When working with data created outside of Excel, you may need to check that data to make sure it contains no unwanted ...

Discover More

Preparing Data for Import into Access

When importing Excel information into Access, you need to be concerned with the condition of the data. Here's how to make ...

Discover More

Defining Shortcut Keys for Symbols

Do you need to use symbols frequently in your Excel data? The common way to insert them is by using the Symbol dialog ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 8?

2015-12-12 10:42:57

Jerry Garner

After creating a multi-sheet formula as described, be very careful when adding, deleting, moving or hiding worksheets. Sheets that are inserted between the two "end" sheets in the formula will be automatically included in the calculation, as will any hidden sheets in the range. Likewise, any interior sheet that is moved outside the range will be excluded from the calculation. If an "end" sheet is deleted, Excel will adjust the formula to reflect the new sheet range.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.