Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Formatting Canadian Postal Codes.

Formatting Canadian Postal Codes

by Allen Wyatt
(last updated April 21, 2021)

In Canada, postal codes consist of six characters with a space in the middle: a letter, a number, a letter, a space, a number, a letter, and a final number. Thus, A1B 2C3 is a properly formatted postal code. If you are retrieving postal codes from an external database, they might not have the required space in the middle. Excel makes it easy to add such a space.

Let's assume that the improperly formatted postal codes are in column C. In column D you could use a formula such as the following:

=LEFT(C12,3) & " " & RIGHT(C12,3)

This formula uses string-manipulation functions to place a space in between the first and last three characters. Thus, if C12 contained A1B2C3, then the cell with this formula would display A1B 2C3.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11167) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Formatting Canadian Postal Codes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Page Numbers

Printing more than a single page? You may want to add page numbers to your printout, as discussed in this tip.

Discover More

Adding Phrases to the Grammar Checker

Word's grammar checker dutifully tries to mark all the questionable grammar in your sentences. If you are tired of a ...

Discover More

Adding Half Spaces to Punctuation

Want a little more space just before some of your punctuation characters? You can add that spacing in a variety of ways, ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Solving a Quadratic Equation

One of the staples of high school algebra classes is the quadratic equation. If you need to solve such equations in ...

Discover More

Calculating an Expanding Square

When doing a systematic search for rescue purposes, it isn't unusual to implement what is termed an "expanding square." ...

Discover More

Returning Least-Significant Digits

Do you ever have a need to return just a few digits out of a number? This tip shows different formulas you can use to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.