Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Formatting Canadian Postal Codes.

Formatting Canadian Postal Codes

by Allen Wyatt
(last updated January 24, 2015)

In Canada, postal codes consist of six characters with a space in the middle: a letter, a number, a letter, a space, a number, a letter, and a final number. Thus, A1B 2C3 is a properly formatted postal code. If you are retrieving postal codes from an external database, they might not have the required space in the middle. Excel makes it easy to add such a space.

Let's assume that the improperly formatted postal codes are in column C. In column D you could use a formula such as the following:

=LEFT(B12,3) & " " & RIGHT(B12,3)

This formula uses string-manipulation functions to place a space in between the first and last three characters. Thus, if B12 contained A1B2C3, then the cell with this formula would display A1B 2C3.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11167) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Formatting Canadian Postal Codes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Default Headers and Footers

Changing the look of default headers and footers for your Excel workbooks.

Discover More

Speeding Up Printing

Changing a couple of the print settings in Excel can speed up the printing of your worksheets. This tip examines those ...

Discover More

Displaying the "Last Modified" Date

Want to know when a workbook was last modified? Want to put that date within the header of your worksheet? Here's how to ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Filling References to Another Workbook

When you create references to cells in other workbooks, Excel, by default, makes the references absolute. This makes it ...

Discover More

Using a Numeric Portion of a Cell in a Formula

If you have a mixture of numbers and letters in a cell, you may be looking for a way to access and use the numeric portion of ...

Discover More

Rounding To the Nearest Even Integer

Do you need your numbers to be rounded to an even integer value? How you accomplish the task depends on the nature of the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.