by Allen Wyatt
(last updated February 20, 2020)
In some worksheets Mustafa has many tables that contain values in the millions (six digits) and he wants to reduce them to, for example, thousands. He wonders if there is a simple shortcut to make that reduction without going into each cell and dividing by 1,000.
Assuming you don't want to take the route of creating a formula that actually does the division, there are a couple of ways to go about this. First, if you really want to divide the values by 1,000, you could use the Paste Special feature of Excel:
Figure 1. The Paste Special dialog box.
That's it; all the cells you selected in step 3 are divided by 1000. You can also delete the value you placed in the cell in step 1.You should be aware that the Paste Special will work on all cells you selected, even if those cells are in hidden rows or columns.
If you don't want to permanently modify your data, you could create a custom format that will display your data as if it were divided by 1,000. To do this, follow these steps:
Figure 2. The Number tab of the Format Cells dialog box.
The cells now appear as if they've been divided by 1,000, even though the original values remain in the cells. If you prefer to "divide" by 1,000,000, then you can place two trailing commas in the custom format in step 5.
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