Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Uncovering and Removing Links.

Uncovering and Removing Links

by Allen Wyatt
(last updated October 12, 2013)

2

It can be frustrating to open an Excel file and be continually asked if you want to update linked information, particularly if you are not sure what information is linked. If you want to get rid of links in a workbook, there are several things to try.

First, choose Edit Links on the Data tab of the ribbon, if the option is available. (It will only be available if Excel recognizes explicit links in the workbook.) From the resulting Links dialog box you cannot delete links, but you can change the links so that they point to the current workbook. When you later save and again open your workbook, Excel will recognize the self-referential links and delete them.

Another way you can find links is to search for either the left bracket ([) or right bracket (]) in your workbook. The brackets are used by Excel when putting together the links to other files. For instance, this is a link to an external file, as it would appear in a cell:

=[Book1.xls]Sheet1!$D$7

When you find links similar to the above, all you need to do is delete them. Make sure that you search each worksheet in your workbook.

Another place to look for links is in the defined range names maintained by Excel. This is a particularly common place for links if you are working with a workbook that contains worksheets copied or moved from other locations. The defined names, rather than pointing to a cell range in the current workbook, could be pointing to a range in a different workbook. Click the Name Manager tool on the Formulas tab of the ribbon, then step through each defined name, examining the address to which it refers. Delete or change any that refer to other workbooks.

Another place to check is your macros. It is possible to assign macros to graphics in a worksheet. Click on any graphics and see if you get an error. If you do, this is a good indication that the graphic is linked to a macro contained in a different file. If you delete the graphic, or change the macro assignment, the link problem should go away.

Still another possible location for wayward links is in PivotTables. When you create a PivotTable, it can refer to data on a different worksheet in your workbook. If you later move that source worksheet to a different workbook, your PivotTable will be linked to the external data source. The only solution here is to delete the PivotTable, copy the source data back to the current workbook, or move the PivotTable to the external workbook.

Finally, you should check graphs and charts. If you recently moved worksheets out of your current workbook into another workbook, it is possible that charts and graphs remaining in your current workbook now refer to data on a worksheet you moved to another workbook. If this is the case, you will need to either remove the graph or chart, move it to the other workbook, or copy the source data back into the current workbook.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11890) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Uncovering and Removing Links.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining If a File Exists

Before you have your macro open and read a file from disk, you'll want to check to make sure it is really there. Here's how ...

Discover More

Jumping to a Relative Endnote

Endnotes are easy enough to add and accumulate in a document. For this reason, Word makes it easy to jump from one endnote to ...

Discover More

Determining If a Value is Out of Limits

Need to figure out if a value is outside of some arbitrary limit related to a different value? There are a number of ways you ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (RIBBON)

Entering the Current Time

Need to enter the current time into a cell? It's easy to do using this keyboard shortcut. The shortcut is a handy one to know ...

Discover More

Preparing Data for Import into Access

When importing Excel information into Access, you need to be concerned with the condition of the data. Here's how to make ...

Discover More

Dates Copied Incorrectly

Under the right circumstances, you may notice problems when copying dates from one workbook to another. This tip explains the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 7?

2016-01-26 14:00:19

The Original Elmo

The article states, "When you find links similar to the above, all you need to do is delete them." Well, when I'm in the "Edit Links" menu, there is no option to delete the link. And "breaking" the link doesn't appear to do anything. ??


2014-09-29 14:30:58

Arif

References to other spreadsheets can also occur in conditional formats and validations


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing