Richard has a workbook that he's been using for a while, and it has quite a few names in it (named ranges, named formulas, etc.). He wonders if there is an easy way to find names that are not used at all, as he'd like to get rid of those names.
There is no built-in way to get rid of these unused names. You can, however, create a macro that will do the trick for you. This is most easily done by using the Find method to figure out which names have references that can be "found." If the reference cannot be found, then the name is not in use.
Sub RidOfNames() Dim myName As Name Dim fdMsg As String On Error Resume Next fdMsg = "" For Each myName In Names If Cells.Find(What:=myName.Name, _ After:=ActiveCell, _ LookIn:=xlFormulas, _ LookAt:=xlPart, _ SearchOrder:=xlByRows, _ SearchDirection:=xlNext, _ MatchCase:=False, _ SearchFormat:=False).Activate = False Then fdMsg = fdMsg & myName.Name & vbCr ActiveWorkbook.Names(myName.Name).Delete End If Next myName If fdMsg = "" Then MsgBox "No unused names found in the workbook" Else MsgBox "Names Deleted:" & vbCr & fdMsg End If End Sub
The macro steps through all the elements of the Names collection and does a search for each name. If the name cannot be found, then the name is deleted. When the macro is completed, it displays a message box that lists the names that were removed from the workbook.
There are problems with the RidOfNames macro, though. It doesn't check everywhere that a name might be used. For instance, it doesn't determine if names are referenced in a macro or if they are used on other worksheets (including hidden worksheets) in your workbook. It also doesn't check to see if a particular name is used in a conditional formatting rule or in charts, drop-down lists, and other objects. Even with the drawbacks, RidOfNames can work wonders in simple workbooks that don't have other macros (besides this one) and that contain most of their data on a single worksheet.
If you would rather not create your own macro, you can opt to use a free add-in by Jan Karel Pieterse. The add-in, called Name Manager, allows you to (guess what?) manage names better than you can do with native Excel. One of the functions it provides is the ability to get rid of names that are no longer needed. You can find the add-in here:
http://www.jkp-ads.com/OfficeMarketPlaceNM-EN.asp
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10998) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Finding Unused Names.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
Referring to a range of cells on the current worksheet is easy. But what if you want to refer to a range on a number of ...
Discover MoreIf you are using Excel to work with data that is date-centered, you may want to delete some of the data before a specific ...
Discover MoreDelete a cell or a range of cells, and Excel needs to figure out how to rearrange the void left by the deletion. You can ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-05-26 08:10:32
Please Read
Based on some of the comments below people don't read an entire tip but just grab code and go. READ the entire tip and it will give you information that you will need to understand shortfalls or dangers of it running.
2017-02-26 05:47:06
Willy Vanhaelen
THIS IS A VERY DANGEROUS MACRO. I tested it in a workbook with many names and it deleted most of them because they were only used in vba code. It also deleted one used in a conditional format formula.
2015-12-03 17:25:27
michael adel
Please, please, please add a note at the top of this tip that this works only for the current sheet. Not the 'workbook' as in "Richard has a workbook that he's been using for a while"
I'm afraid someone will see this, copy it and use it and not read the notes at the bottom. (I was almost that person!)
2015-08-03 09:04:48
Caroline
It is possible that your workbook contains named ranges that aren't used in any formula or function but that are necessary for the correct functioning of a macro. You don't want to delete those... I learnt that the hard way :-)
2015-08-01 08:48:09
Barbara
It was hard in excel 2003 to find names and delete those which were not required and a macro was very useful for that. However, since moving to 2007 I have found the name manager quite adequate (Formulas, defined names, name manager). If you sort by 'refers to' by clicking on the header all the names not used with have a reference of #n/a or similar. These can be selected em masse by clicking on the first, hold shift and clicking on the last and deleted.
The macro would be a bit quicker especially if you had several workbooks to sort out.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2023 Sharon Parq Associates, Inc.
Comments