Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Enhanced Filling.

Enhanced Filling

by Allen Wyatt
(last updated February 18, 2016)

5

Excel allows you to quickly and easily fill a series of cells with a progression of values by simply using the fill handle. This is the small black dot that appears at the lower-right corner of a cell when it is selected. Just click on the fill handle and drag to select the cells you want filled. Using this feature allows Excel to make decisions about how the cells you select should be filled.

You can gain more control over the filling process if, instead of clicking on the fill handle, you right-click on it and then drag. When you release the mouse button a Context menu appears that allows you to select the type of fill you want to perform.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12124) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Enhanced Filling.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 9 - 7?

2016-03-03 13:12:11

PhilP

@TomW: Just tried Evaun's tip and like you no go.
So experimented and found that if, for example 1,2,3,4,5 in cells A1,A2,etc. Then select whole column A, the black dot appears at top of selection.

Right-click the black dot and drag to column B. Release and hey presto entire column A filled with series.


2016-02-20 14:52:48

Alan Wilcox

I use this regularly twice a week on 6 columns of my reports. The column needs to be empty of any entries, otherwise when you double click on the black dot it will fill down to the 1st cell that already has an entry.


2016-02-18 16:12:31

MJenkins

TomW - it worked for me in Excel 2013 when I was replacing text I had already entered in a column. I typed the desired value or text in the top cell of the column and double clicked on the black dot. It seems Excel wanted to know how far to go with the copied text.


2016-02-18 09:44:09

TomW

Evaun: I just tried it in Excel 2013..."no go".
I'm missing a detail or two?


2016-02-18 07:53:06

Evaun

If you want the entire column filled with the contents of that cell (formula or text), double click on the 'black dot'- No need to drag the length.


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