Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

Written by Allen Wyatt (last updated April 1, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. If you are using Excel 2007, you'll see the Print dialog box. If you are using Excel 2010 or a later version, you will see the File tab of the ribbon with the print options displayed.
  2. Make sure the printer listed at the top of the dialog box (Excel 2007) or tab (Excel 2010 and later versions) matches the printer you want to use for your printing. If you want to change the printer, use the drop-down list to select a different printer.
  3. Click the Properties button (Excel 2007) or the Printer Properties link (Excel 2010 and later versions). Excel displays the Properties dialog box for the printer you chose in step 2. (See Figure 1.)

    4. Figure 1. The Properties dialog box for a printer.

  4. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  5. Click on OK to close the Properties dialog box.
  6. Print your worksheet as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12200) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Combining Word Documents

At some point you may want to insert one Word document inside another Word document. An easy way to do this is to use the ...

Discover More

Precise Ruler Adjustments

When adjusting the position of things on the ruler (like tab stops), you can use the Alt key to get very precise in your ...

Discover More

Testing if a Workbook is Open

Your macros can easily open and manipulate other Excel workbooks. If a workbook you are trying to use is already in use ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (ribbon)

Printing a List of Named Ranges

You already know that you can define names that apply to different ranges of cells and other elements such as formulas. ...

Discover More

Flipping Landscape Orientation when Printing

When printing a worksheet, you may want to rotate the output on the page to fit a certain orientation. Excel doesn't ...

Discover More

Repeating Columns at the Right

You can design your worksheet so you can repeat rows at the top of a printout or columns at the left. Repeating columns ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.