Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

Written by Allen Wyatt (last updated April 1, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. If you are using Excel 2007, you'll see the Print dialog box. If you are using Excel 2010 or a later version, you will see the File tab of the ribbon with the print options displayed.
  2. Make sure the printer listed at the top of the dialog box (Excel 2007) or tab (Excel 2010 and later versions) matches the printer you want to use for your printing. If you want to change the printer, use the drop-down list to select a different printer.
  3. Click the Properties button (Excel 2007) or the Printer Properties link (Excel 2010 and later versions). Excel displays the Properties dialog box for the printer you chose in step 2. (See Figure 1.)

    4. Figure 1. The Properties dialog box for a printer.

  4. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  5. Click on OK to close the Properties dialog box.
  6. Print your worksheet as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12200) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Page Numbers in Headers or Footers

While Word has a default format for page numbers, you can design and specify how you want them to appear in your ...

Discover More

Special Characters in Fields

If you try to add a quote mark or a backslash as part of a field parameter or switch, you may be surprised at what you ...

Discover More

Typing Pronunciations of Words

Take a look in a dictionary at the way that words are phonetically spelled. Those special characters used to type those ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (ribbon)

Printing Two Worksheets on a Single Page

Getting your printouts to appear on a printed page exactly as you want can be a challenge at times. What if you want to ...

Discover More

Forcing Worksheets to Print on a New Sheet

Excel allows you to easily print an entire workbook. Doing so, however, may not give the desired results if you a ...

Discover More

Showing Print Preview for the Current Page

The Print Preview feature in Excel can be quite helpful. You might think it would be more helpful, though, if it ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.