Printing a Week of Planner Sheets

Written by Allen Wyatt (last updated August 27, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


1

Sandra has an Excel worksheet that she uses as a daily planner. She would like to specify a beginning date for the planner and then print out seven copies of the worksheet, one for each day of the week starting on that date. Her desire is to have the correct date in the footer for each printout, so she wonders if there is a way to print a full week of her daily planner automatically.

One way you could do this is to put seven worksheets in your workbook, and have each of them be exactly the same. You can then place the date in the last row of the worksheet (the last row to be printed on the page) and have that row contain the desired date. Each worksheet could base the date in that last row on the date in the previous worksheet, so that all you need to do is to change the date on the first worksheet and the dates on the subsequent worksheets will automatically update.

If you absolutely want the date in the footer, then the only way to automate the printing is to use a macro. The idea would be to print, with the macro, seven copies of the worksheet, but before printing each one you would update the footer to the desired date.

Sub PrintPlanner()
    Dim dBegDate As Date
    Dim J As Integer
    Dim sFmt As String

    ' Format to be used for footer date
    sFmt = "mm/dd/yy (dddd)"

    If IsDate(Range("$A$1")) Then
        dBegDate = Range("$A$1").Value
        For J = 0 To 6
            With ActiveSheet
                .PageSetup.CenterFooter = Format(dBegDate + J, sFmt)
                .Printout
            End With 
        Next J
    Else
        MsgBox "Invalid beginning date specified"
    EndIf
End Sub

When you run this macro, it prints seven copies of the active worksheet with a different date in each footer. Note that the macro looks to the date in cell A1 and uses that as the starting date for the footers. The date is stuffed into the center section of the footer, though you could change .CenterFooter to either .LeftFooter or .RightFooter, if desired. You can also modify the Format function to use a different format for the date.

If you decide you want to store the beginning date in a different cell than A1, note that there are two places in the macro where that cell specification will need to be modified.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12955) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 3 + 7?

2022-08-31 15:22:49

Sandra Gentry

Thank you, I am going to try today!!


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