Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Keyboard Shortcut for Comments.

Keyboard Shortcut for Comments

by Allen Wyatt
(last updated December 31, 2016)

3

Larry often adds comments to cells in his worksheets. He wonders if there is a keyboard shortcut for adding those comments.

Normally you would insert a comment by selecting the cell you want, displaying the Review tab of the ribbon, and then clicking on the New Comment tool, in the Comments group. If you prefer to not take your hands off the keyboard, however, Excel does provide three different ways you can insert comments.

The first two methods are actually keyboard equivalents for invoking the New Comment tool. You can use either of these:

  • Alt, R, C
  • Alt, I, M

Note that you don't need to hold down the Alt key as you hit the keys following—you simply need to press the Alt key to let Excel know you are going to access tools through the keyboard. The first approach goes directly to the New Comment tool. The second approach is provided for compatibility with older, menu-based versions of Excel.

The third method to insert a comment is to simply press Shift+F2. This shortcut produces the exact same result as the previous two—it opens a comment box in the current cell. (If one already exists in the cell, then it is opened; if one does not exist, one is added and opened.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12317) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Keyboard Shortcut for Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Field

Do you need to select a field? It is as simple as selecting a single character, as this tip explains.

Discover More

Working with Record Numbers

Want to keep track of various rows in a data table through the use of record numbers? Here are some options and ...

Discover More

Controlling the Format of Cross-References

When you use fields to add cross-references to tables or figures, Word normally takes care of formatting the words used in ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Printing Formatted Comments

When you print your worksheet, you may want Excel to include your comments as they appear on the screen. Here's how to make ...

Discover More

Editing Comments

Comments can be very helpful in a worksheet. After they are added, you may want to change what they contain. Here's how to ...

Discover More

Managing Comments

If you frequently add comments to cells in a worksheet, Excel provides a variety of tools you can use to manage those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

2017-01-20 05:40:57

Dave Smith

@ Chris G.
In Excel 97 I tap the ESC key twice to return to the spreadsheet.


2017-01-19 13:52:16

Chris G.

Um, that's great. But now how do I get out of the comment without using the mouse?


2016-12-31 15:25:50

Lanier Dodson

Or simply right click the cell and click on "Insert Comment" in the drop-down menu.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.