Written by Allen Wyatt (last updated February 29, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:
Sub Workbook_BeforePrint(Cancel As Boolean) myCount = 0 For Each c In ActiveSheet.Comments myCount = myCount + 1 myComment = ActiveSheet.Comments(myCount).Text Sheets(2).Range("a1").Offset(myCount, 0).Value = _ Mid(myComment,InStr(myComment, Chr(10))) Next End Sub
This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.
Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9602) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Adjusting Comment Printouts.
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