Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adjusting Comment Printouts.

Adjusting Comment Printouts

by Allen Wyatt
(last updated June 21, 2014)

If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:

Sub Workbook_BeforePrint(Cancel As Boolean)
    myCount = 0
    For Each c In ActiveSheet.Comments
        myCount = myCount + 1
        myComment = ActiveSheet.Comments(myCount).Text
        Sheets(2).Range("a1").Offset(myCount, 0).Value = _
          Mid(myComment,InStr(myComment, Chr(10)))
    Next
End Sub

This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.

Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9602) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Adjusting Comment Printouts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Capital Corrections

If you type two capital letters at the beginning of a word, Word assumes that you made a typing error and will attempt to ...

Discover More

Where Is that Text?

Looking for a formula that can return the address of a cell containing a text string? Look no further; the solution is in ...

Discover More

Adding a ScreenTip

Need to add a ScreenTip to your document? It's easy to do, provided you are adding a hyperlink.

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Changing the Comment Indicator Color

Add a comment to a worksheet, and you'll notice that Excel places a small, red triangle at the upper-right corner of the cell ...

Discover More

Automatically Placing Text in a Comment

Want to automatically move the contents of a cell into a comment for that cell? It's easy enough to do by using the macro ...

Discover More

Linking Comments to Multiple Cells

In Excel, single comments are associated with single cells. If you want to have a comment be linked to multiple cells, you'll ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.