Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adjusting Comment Printouts.
If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Sub Workbook_BeforePrint(Cancel As Boolean)
myCount = 0
For Each c In ActiveSheet.Comments
myCount = myCount + 1
myComment = ActiveSheet.Comments(myCount).Text
Sheets(2).Range("a1").Offset(myCount, 0).Value = _
Mid(myComment,InStr(myComment, Chr(10)))
Next
End Sub
This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.
Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9602) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Adjusting Comment Printouts.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
When you protect a worksheet, Excel stops users from editing or otherwise making changes to the data in the worksheet. If ...
Discover MoreWant your comment boxes to appear someplace other than the right side of a cell? You may be out of luck, and here's why.
Discover MoreOne of the pieces of information that Excel can maintain relative to a workbook is a set of comments of your choice. ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments