Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Print Titles.
Written by Allen Wyatt (last updated June 4, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Often it is helpful to repeat a certain number of rows at the top of your worksheet printout, or a certain number of columns at the left of the printout. This is particularly useful if you are using the rows or columns as titles for the information in your worksheet. To set print titles, follow these steps:
Figure 1. The Sheet tab of the Page Setup dialog box.
When specifying rows or columns in steps 5 and 5, you only need to provide the row or column names (such as $1:$3 or $A:$B); actual cell coordinates are not acceptable. You can also use the mouse to specify the columns or rows to be used. First click your mouse in the field you want to set and then select the rows or columns you want repeated.
You should note that titles are not started until they are actually encountered when printing. Thus, if you select titles that would appear on page 3 of your printout, they will not begin repeating until page 4 is printed.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12322) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Setting Print Titles.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...
Discover MoreIf you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...
Discover MoreExcel allows you to repeat rows at the top of every page of a printout. If you want to repeat rows at the bottom of every ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments