Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Print Titles.

Setting Print Titles

by Allen Wyatt
(last updated June 9, 2020)

2

Often it is helpful to repeat a certain number of rows at the top of your worksheet printout, or a certain number of columns at the left of the printout. This is particularly useful if you are using the rows or columns as titles for the information in your worksheet. To set print titles, follow these steps:

  1. Select the worksheet whose titles you want to set.
  2. Display the Page Layout tab of the ribbon.
  3. Click the Print Titles tool in the Page Setup group. Excel displays the Sheet tab of the Page Setup dialog box. (See Figure 1.)
  4. Figure 1. The Sheet tab of the Page Setup dialog box.

  5. In the Rows to Repeat at Top field specify the rows you want to repeat (if any).
  6. In the Columns to Repeat at Left field specify the columns you want to repeat (if any).
  7. Click on OK.

When specifying rows or columns in steps 5 and 5, you only need to provide the row or column names (such as $1:$3 or $A:$B); actual cell coordinates are not acceptable. You can also use the mouse to specify the columns or rows to be used. First click your mouse in the field you want to set and then select the rows or columns you want repeated.

You should note that titles are not started until they are actually encountered when printing. Thus, if you select titles that would appear on page 3 of your printout, they will not begin repeating until page 4 is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12322) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Setting Print Titles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Custom Chart

Microsoft Graph allows you to easily create charts from numeric data, without the need to use Excel. Here's how to use ...

Discover More

Copying Form Field Contents

Are you developing a form with Word? In some instances it is advantageous to copy whatever is entered in a form field to ...

Discover More

Moving All Headings Down One Level

Do you want to demote all the headings in your document by one level? There are some great tools built into the program ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Changing Orientations within a Single Printout

Excel allows you to print out information in either portrait or landscape orientation, but what if you need both types of ...

Discover More

Custom Page Numbers on Printouts

Excel is rather weak on giving you control over how page numbers appear on a printout. This is never more apparent than ...

Discover More

Printing Only Non-Blank Worksheets

If you have a workbook containing many worksheets, you might want to print only those worksheets that have some sort of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 6?

2016-04-26 06:43:40

Steve

Amy,
If your chart is on a separate page, print pages 1-4 with titles then clear the titles & print the chart page.


2016-04-25 09:23:32

Amy

Is there a way to repeat titles on certain pages? For example if I have a spreadsheet that is 4 pages long and I want the title to print on those, but my fifth sheet is a chart and I do not want the title to repeat on that page.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.