Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Copying a Worksheet.

Copying a Worksheet

by Allen Wyatt
(last updated April 9, 2016)

3

There are many times I have needed to duplicate a worksheet. Often it is because I have spent quite a bit of time developing a worksheet and I want to use it as a starting point for another. Excel lets you copy worksheets in the following manner:

  1. Right-click on the worksheet tab of the worksheet you want to copy. Excel displays a Context menu.
  2. Choose Move or Copy Sheet from the Context menu. Word displays the Move or Copy dialog box. (See Figure 1.)
  3. Figure 1. The Move or Copy dialog box.

  4. If you want to copy the worksheet to another workbook, select that workbook's name in the To Book pull-down list. (The target workbook must be open within Excel.)
  5. In the Before Sheet list, select the worksheet that should come after the worksheet you selected in step 1.
  6. Make sure the Create a Copy check box is selected.
  7. Click on OK. The worksheets are reordered.

There is a faster way to copy worksheets in the same workbook. All you need to do is hold down the Ctrl key as you drag a worksheet tab to a new position in the workbook. Excel automatically copies the worksheet to the new position, leaving the old sheet intact.

There is also a "gotcha" here that you need to be aware of: Excel can sometimes balk if you try to copy a worksheet from a workbook saved in Excel's native format to a workbook that is saved in the older (pre-2007) format. This is because Excel can handle, currently, many, many more rows and columns in a worksheet than it could in earlier years. That means that when you try to transfer, Excel needs to let you know that it will truncate some data that may be in areas not supported in the earlier-formatted workbook.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12359) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Copying a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Chart Types

Want to change an existing bar chart to a different type of chart, such as a line chart or a column chart? It's easy to do ...

Discover More

Finding Unused Names

After months or years of naming things (such as cell ranges), you may find your workbook cluttered with a bunch of names that ...

Discover More

Exploded Pie Chart Sections

Want to change the groupings used by Excel when it creates pie charts? Your options are limited, as you learn in this tip.

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Unhiding Multiple Worksheets

You can hide a bunch of worksheets at the same time, but Excel makes it impossible to unhide a bunch at once. You can, ...

Discover More

Creating Worksheets from a List of Names

Need to create a large number of worksheets using specific names? If so, you'll love the ideas presented in this tip.

Discover More

Using Very Long Worksheet Tab Names

Excel places a limit on how many characters you can use in a worksheet name. This tip discusses that limit and provides some ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

2016-10-30 03:45:02

Jeff Hill

I move & copy sheets in excel 2007 regularly and distribute a workbook with several sheets to people who are still using excel 2003. Not really suitable for pdf. What is the best way to copy a sheet or sheets [values only] from a excel 2007 to an excel 2003 workbook?


2016-04-11 12:10:21

Ann

Another advantage of using the Crtl key to copy worksheets is that it maintains formatting better.


2016-04-09 05:04:58

Petros

VBA code stored in worksheets (document modules) can be read from workbooks with unprotected structure (Review>Protect Workbook), even if the VBA project is password locked or unviewable. Read about the hack here:

http://www.spreadsheet1.com/read-document-vba.html


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.