Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adjusting a Range's Starting Point.
by Allen Wyatt
(last updated December 2, 2017)
When I select a range of cells in a worksheet, the most common method I use is to hold down the Shift key as I use the cursor-control keys to move to the ending point in the range. Sometimes, after selecting a range, I realize that I should have started a bit earlier in my selecting. For instance, I may originally select the range C3:H12, and then realize that I should have started the selection at B2 instead of C3.
While I can start the selection all over again, there is a much simpler way to extend my selection so that it includes the revised starting point. The key is to remember that when you hold down the Shift key, selections are always expanded (or contracted) in relation to the "currently selected cell." Try these steps, and you will see what I mean:
See how easy that was? All you needed to do was to modify the selected cell, without getting rid of the original range. There is another way to accomplish the same task, which involves one less keystroke. All you need to do, in step 2, is continue to hold down the Shift key as you press the Tab key. H12 immediately becomes the selected cell.
This alternative method of accomplishing the task actually brings up some interesting possibilities that you can experiment with. Again, remember that all range extending is done relative to the currently selected cell. With your initial range selected, you can press Tab or Shift+Tab to step through the cells in the range, one at a time. When you press Tab, you cycle through them from left to right and top to bottom; when you press Shift+Tab, you cycle through them in reverse order.
The interesting part comes in when you select a cell that isn't on a corner of your original range, and then try to expand your selection. Try different combinations of "active cells" and holding down the Shift key while pressing the arrow keys. You will find the different permutations rather interesting.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12468) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Adjusting a Range's Starting Point.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
When you create a worksheet, it is common to place headings at the top of each column and the left of each row so you can ...Discover More
When working with data created outside of Excel, you may need to check that data to make sure it contains no unwanted ...Discover More
If you need to move down a row and then select that row, you may wonder if there is a shortcut to handle such a ...Discover More
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.