Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using Copy and Paste for Formatting.

Using Copy and Paste for Formatting

by Allen Wyatt
(last updated June 16, 2016)

1

In other issues of ExcelTips you learn how to use the Format Painter to quickly and easily copy formatting between cells. Despite how handy it is, there may be times when you don't want to use the Format Painter. For instance, the Format Painter may not be visible at the top of the screen and it would be a hassle to display it just to copy a format. In instances like this, you can use copying and pasting to copy formats to a different cell or cell range.

To copy formatting using this method, you use techniques traditionally used when editing the contents of your worksheet:

  1. Select the cell or cells whose format you wish to copy.
  2. Press Ctrl+C or press Ctrl+Insert. This copies the cell contents to the Clipboard and places a dotted, moving border around your selection.
  3. Select the cell or cell range into which you want the formats pasted.
  4. Display the Home tab of the ribbon.
  5. Click the down-arrow under the Paste tool and then select Paste Special from the resulting options. Excel displays the Paste Special dialog box.
  6. Choose the Formats radio button.
  7. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12469) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Using Copy and Paste for Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Leading Zeroes to ZIP Codes

Import a bunch of ZIP Codes into Excel, and you may be surprised that any leading zeroes disappear. Here's a handy little ...

Discover More

Condensing Multiple Worksheets Into One

Want a quick way to combine your worksheets? This tip features a simple macro to do the task for you.

Discover More

WindowsTips Annual Archives

WindowsTips is a weekly newsletter that provides tips on how to effectively use the latest Windows operating ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Moving Custom Formats to Number Formatting Categories

Moving your custom formats into a formatting category other than "custom" isn't something you can do in Excel. Here's ...

Discover More

Understanding Monospace Fonts

Information in a worksheet needs to be displayed using fonts. If you understand the two different types of fonts available on ...

Discover More

Changing Character Spacing

Excel allows you to adjust spacing between cell walls and the contents of those cells. It does not, however, allow you to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 6?

2013-02-09 08:32:45

Joe Marten

I use this all the time but I use the shortcut key combination to specil paste
formsts
Alt + HVSF
==
The advantage of this method is if you want to copy formulas the shortcut is
Alt+HVSF
==
or values
Alt + HVSV
===
or column widths
Alt + HVSW
=
or multiply by 1
Alt +HVSM

etc.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.