Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Searching by Columns, by Default.

Searching by Columns, by Default

by Allen Wyatt
(last updated June 28, 2021)

3

When you use the Find command, Excel defaults to "search by row" as the order it will use in looking for information. Your needs may vary, however; you may have a need to search by column most of the time. You can certainly change this setting when you start the search, but wouldn't it be nice to change the default so that Excel starts out by searching columns?

Unfortunately, there is no setting that you can specify so that Excel remembers how you want to do your search. You can, however, use a macro to set the default searching order. Consider the following example:

Private Sub Workbook_Open()
    On Error Resume Next
    Cells.Find("", , , , xlByColumns, , , False) = True
End Sub

This macro does nothing but change the search order to columns. After it is run (in other words, after you open the workbook), subsequent searches will default to searching by column.

The fact that Excel remembers the last-used search order for all subsequent searches during the current Excel session can be used to your advantage. The following macro does essentially the same thing as the previous example, except it also closes the workbook:

Sub Auto_Open()
    Worksheets("sheet1").Cells.Find _
      What:="", _
      After:=ActiveCell, _
      LookIn:=xlFormulas, _
      LookAt:=xlWhole, _
      SearchOrder:=xlByColumns, _
      SearchDirection:=xlNext, _
      MatchCase:=True

    ThisWorkbook.Close savechanges:=False
End Sub

If you put this macro into a blank workbook and then save the workbook in your xlStart folder, it would be opened every time you start Excel. When opened, the workbook does a single search using the settings you want, and then closes itself. The net result is that your search order is set to columns, and subsequent searches will occur the way you want them to.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12494) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Searching by Columns, by Default.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is four less than 6?

2021-07-01 15:28:34

J. Woolley

@Caroline
Put the following VBA in a workbook's ThisWorkbook module. Whenever you open that workbook (.xlsm), the specified Look in:, Match entire..., and Search: parameters of the Find/Replace dialog will be set. These will persist until changed and apply to all workbooks until Excel is closed.

Private Sub Workbook_Open()
' modify Find/Replace defaults; edit Const values as desired
Const LookIn = xlValues ' default is xlFormulas
Const LookAt = xlWhole ' default is xlPart
Const SearchOrder = xlByColumns ' default is xlByRows
ActiveCell.Find vbNullString, , LookIn, LookAt, SearchOrder
End Sub

See https://docs.microsoft.com/en-us/office/vba/api/excel.range.find
and https://sites.google.com/view/MyExcelToolbox/


2021-06-30 08:39:00

Caroline

It would also be great to have Excel look in Values instead of in Formulas by default. Is there a way to do that?


2017-09-30 11:07:05

V.S.Rawat

It is so cruel of MS that they didn't give an in built option to switch between column-wise or row-wise find-replace.


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