Custom Page Numbers on Printouts

by Allen Wyatt
(last updated January 27, 2018)

1

Wendy wants to include page numbers in the header of her worksheet printout, but with a twist—Page 21A on page 1, Page 21B on page 2, Page 21C on page 3, etc. She wonders how to go about creating such a page numbering scheme.

There are a few ways you can go about tackling this problem, all of them involving the use of macros. If you actually want to print all the worksheets in the current workbook and none of those worksheets is over a single page in length (when printed), then the following macro will set the center section of the header as requested:

Sub PageNums1()
    Dim sheet As Worksheet
    Dim J As Integer

    J = 1
    On Error Resume Next
    For Each sheet In Worksheets
        Sheets(J).PageSetup.CenterHeader = "Page 21" & Chr(64 + J)
        J = J + 1
    Next
End Sub

Note that the macro doesn't actually print anything; all it does is to change the header information. If you really only want to print out the current worksheet and that worksheet will require multiple pages on the printout, then the following should work just fine:

Sub PageNums2()
    Dim X As Integer
    Dim Y As Integer
    Dim Z As Integer

    Z = 1
    For X = 1 To ActiveSheet.HPageBreaks.Count + 1
        For Y = 1 To ActiveSheet.VPageBreaks.Count + 1
            ActiveSheet.PageSetup.CenterHeader = _
              "Page 21" & Chr$(64 + Z)
            Worksheets.PrintOut Z, Z
            Z = Z + 1
        Next Y
    Next X
End Sub

This macro calculates pages based on the position of the horizontal (HPageBreaks) and vertical (VPageBreaks) page breaks on the printout. You could also try just working with the Pages collection, in this manner:

Sub PageNums3()
    Dim J As Integer

    For J = 1 To ActiveSheet.PageSetup.Pages.Count
        ActiveSheet.PageSetup.CenterHeader = "Page 21" & Chr(64 + J)
        Worksheets.PrintOut J, J
    Next J
End Sub

You should note that regardless of the approach you select, you'll run into problems if the printout requires more than 26 pages.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12548) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resetting Dynamic Menus

Excel's menus, by default, only display the most common commands that you use. After a time you may want to reset the ...

Discover More

Word Counts for a Group of Documents

Getting a word count for a single document is easy. Getting an aggregate word count for a large number of documents can ...

Discover More

AutoCorrecting from the Context Menu

Microsoft made what no-doubt appeared to be a small interface change to the Context menus in Word 2013. Problem is, the ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Repeating Rows at the Bottom of a Page

Excel allows you to repeat rows at the top of every page of a printout. If you want to repeat rows at the bottom of every ...

Discover More

Printing Workbooks in a Folder

This tip presents two techniques you can use to print multiple workbooks all at the same time. Both techniques involve ...

Discover More

Printing a List of Named Ranges

You already know that you can define names that apply to different ranges of cells and other elements such as formulas. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2018-01-27 22:04:03

Gary

Could one invoke the outline routine somehow to do the numbering? It indexes to be aa for the 27th entry.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.