Custom Page Numbers on Printouts

by Allen Wyatt
(last updated January 27, 2018)

1

Wendy wants to include page numbers in the header of her worksheet printout, but with a twist—Page 21A on page 1, Page 21B on page 2, Page 21C on page 3, etc. She wonders how to go about creating such a page numbering scheme.

There are a few ways you can go about tackling this problem, all of them involving the use of macros. If you actually want to print all the worksheets in the current workbook and none of those worksheets is over a single page in length (when printed), then the following macro will set the center section of the header as requested:

Sub PageNums1()
    Dim sheet As Worksheet
    Dim J As Integer

    J = 1
    On Error Resume Next
    For Each sheet In Worksheets
        Sheets(J).PageSetup.CenterHeader = "Page 21" & Chr(64 + J)
        J = J + 1
    Next
End Sub

Note that the macro doesn't actually print anything; all it does is to change the header information. If you really only want to print out the current worksheet and that worksheet will require multiple pages on the printout, then the following should work just fine:

Sub PageNums2()
    Dim X As Integer
    Dim Y As Integer
    Dim Z As Integer

    Z = 1
    For X = 1 To ActiveSheet.HPageBreaks.Count + 1
        For Y = 1 To ActiveSheet.VPageBreaks.Count + 1
            ActiveSheet.PageSetup.CenterHeader = _
              "Page 21" & Chr$(64 + Z)
            Worksheets.PrintOut Z, Z
            Z = Z + 1
        Next Y
    Next X
End Sub

This macro calculates pages based on the position of the horizontal (HPageBreaks) and vertical (VPageBreaks) page breaks on the printout. You could also try just working with the Pages collection, in this manner:

Sub PageNums3()
    Dim J As Integer

    For J = 1 To ActiveSheet.PageSetup.Pages.Count
        ActiveSheet.PageSetup.CenterHeader = "Page 21" & Chr(64 + J)
        Worksheets.PrintOut J, J
    Next J
End Sub

You should note that regardless of the approach you select, you'll run into problems if the printout requires more than 26 pages.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12548) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Height of Worksheet Tabs

Do you need your worksheet tabs to be taller than what they are? You can't make the adjustment in Excel, but you can make ...

Discover More

Creating Thin Spaces

Thin spaces are a typographic device that allows you add a bit of space between elements of a document. There are no thin ...

Discover More

Adjusting How Quickly Your Keyboard Responds

Does your keyboard seem a bit sluggish or a bit too quick when you hold down keys? You can adjust how the keyboard ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Printing Only Non-Blank Worksheets

If you have a workbook containing many worksheets, you might want to print only those worksheets that have some sort of ...

Discover More

Black and White Blues

Getting a chart looking its best on a black-and-white printer can be a challenge. This tip examines different ways you ...

Discover More

Out of Kilter Borders

Borders not printing properly? It could be any one of a number of reasons causing the problem. This tip provides some ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 3?

2018-01-27 22:04:03

Gary

Could one invoke the outline routine somehow to do the numbering? It indexes to be aa for the 27th entry.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.