Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Collating Copies.
Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the pages you are copying are placed in complete sets that can be used right away. It is the same in Excel. If you have a worksheet that, when printed, occupies five pages, and you are printing multiple copies, you can either print them collated or uncollated. When they are collated, they are in page 1-5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.
To control collating in Excel 2007, follow these steps:
Figure 1. The Print dialog box.
If you are using Excel 2010 or a later version of Word, the steps are a bit different because Microsoft got rid of the Print dialog box. Follow these steps, instead:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12551) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Collating Copies.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
Need to only print out certain rows from your data? It's easy to do if you apply the filtering or sorting techniques ...
Discover MoreIf a printout of your worksheet requires multiple pages, you may want to specify the order in which Excel prints those ...
Discover MoreIf you need to change the size of paper on which your worksheets will be printed, it can be bothersome to make the change ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments