Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Collating Copies.
Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the pages you are copying are placed in complete sets that can be used right away. It is the same in Excel. If you have a worksheet that, when printed, occupies five pages, and you are printing multiple copies, you can either print them collated or uncollated. When they are collated, they are in page 1-5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.
To control collating in Excel 2007, follow these steps:
Figure 1. The Print dialog box.
If you are using Excel 2010 or a later version of Word, the steps are a bit different because Microsoft got rid of the Print dialog box. Follow these steps, instead:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12551) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Collating Copies.
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Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
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