Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Inserting the User's Name in a Cell.
by Allen Wyatt
(last updated January 11, 2017)
Sunlim noted that when Office is installed, the user specifies their name. This name can be accessed in some Office programs, such as in Word. Sunlim wonders how he can access the user's name in Excel and place that name in a cell.
The way to do this is to implement a short, one-line macro that accesses the UserName property of the Application object. This technique is detailed in a different issue of ExcelTips:
That approach is great at determining the user name associated with the current installation of Excel. However, that may not be the same thing as who is using the current workbook. For instance, if the workbook is shared, it is possible that multiple people could be using it at the same time. In that case, you need a way to determine those names, as shown here:
Function UserNames() As String Dim Users As Variant Dim sMsg As String Dim iIndex As Integer Users = ActiveWorkbook.UserStatus For iIndex = 1 To UBound(Users, 1) sMsg = Users(iIndex, 1) & vbLf Next iIndex 'remove final line feed sMsg = Left(sMsg, Len(sMsg) - 1) UserNames = sMsg End Function
To use the function, just enter the following formula in the cell where you want the names to appear:
If you instead want to know who is using the computer currently, it is best to look beyond Office and instead grab the name from Windows itself. In that way you can determine who is logged in to Windows and use that as the user name. This takes an API function call declaration, but is otherwise relatively easy:
Private Declare Function GetUserName Lib "advapi32.dll" _ Alias "GetUserNameA" (ByVal lpBuffer As String, nSize _ As Long) As Long Function UserName2() As String Dim strBuff As String * 100 Dim lngBuffLen As Long lngBuffLen = 100 GetUserName strBuff, lngBuffLen UserName2 = Left(strBuff, lngBuffLen - 1) End Function
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12745) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Inserting the User's Name in a Cell.
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