Written by Allen Wyatt (last updated June 3, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
When Guy refreshes a PivotTable, he wonders if there is any way to highlight the values that changed as a result of the refreshing.
There is no capability to do this within Excel itself. Since a PivotTable is an aggregation of source data, it is subject to change as that source data changes. In this way it is similar in behavior to a regular formula within Excel—change the data on which the formula is based, and the results of the formula change. The difference, of course, is that the formula changes automatically as the source data changes, and the PivotTable must be updated through user action. In neither case, however, is a modified result indicated in the workbook.
The obvious way around this is to save your data before doing an update. That way you'll have your original, pre-update values to compare with your after-update values. With a PivotTable, you can select the entire table, press Ctrl+C, and paste the values into a new worksheet. You can then refresh the PivotTable and, on the pasted data, use conditional formats to compare the values to what is now in the PivotTable.
The only drawback to this approach, of course, is that the comparison becomes more complex if the refreshing modifies the structure of the PivotTable, such as adding or removing rows or columns.
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One of the ways you can use PivotTables is to generate counts of various items in a data table. This is a great technique ...
Discover MoreIf you modify the data on which a PivotTable is based, you'll need to refresh the table so it reflects the modified data. ...
Discover MoreAre you attached to the classic PivotTable layout? Looking for a way to make that layout the default for new PivotTables? ...
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