Comparing Formulas on Two Worksheets

by Allen Wyatt
(last updated August 22, 2015)

2

Rick has two worksheets that he needs to compare to each other to highlight differences. The comparison needs to not compare what is displayed, but the formulas in each of the cells. In this way Rick hopes to discover where the formulas differ on each worksheet.

There are several ways you can go about comparing formulas. In certain versions of Excel you have access to a comparison add-in that can handle the task for you. If you are using Office Professional Plus 2013 or Office 365 ProPlus, you can use the Spreadsheet Compare add-in. Information on this add-in can be found here:

https://support.office.com/en-us/article/Overview-of-Spreadsheet-Compare-13fafa61-62aa-451b-8674-242ce5f2c986

If you are using Office Professional Plus 2013 or Office 365 you can also use the Spreadsheet Inquire add-in. Information on this add-in is located here:

https://support.office.com/en-nz/article/What-you-can-do-with-Spreadsheet-Inquire-ebaf3d62-2af5-4cb1-af7d-e958cc5fad42

Recognizing that not everyone is using one of these Excel versions or may not want to use an add-in, there are other things you can do. In Excel 2013 there is a handy new worksheet function called FORMULATEXT. You can use this function to retrieve the formula stored in a cell, in this manner:

=FORMULATEXT(A7)

This returns the formula contained in cell A7 (in this case). If the cell doesn't contain a formula, then it returns an #N/A error. You could use this behavior to create in a "comparison worksheet" an indicator as to whether the formulas are equal or not. Just create the new worksheet and place this in cell A1:

=IF(FORMULATEXT(Sheet1!A1)=FORMULATEXT(Sheet2!A1),"","Different")

Copy the formula as far down and as far right as desired. It marks differences between the corresponding cells on Sheet1 and Sheet2.

Remember that FORMULATEXT was introduced in Excel 2013, so this approach won't work in older versions of Excel. If you are using another version (or, even, if you are using Excel 2013) you could use a macro to mark the differences between worksheets. There are many macro approaches you could use; the following is a short way to do the comparison.

Sub CompareFormulas1()
    Dim Check As Worksheet
    Dim Master As Worksheet
    Dim c As Range

    Set Check = ActiveSheet
    Set Master = Worksheets("Master")

    For Each c In Check.UsedRange
        If c.HasFormula Then
            If c.Formula <> Master.Range(c.Address).Formula Then
                c.Interior.Color = RGB(255, 0, 0)
            End If
        End If
    Next c
End Sub

To use this macro, display the workbook you want to compare. It assumes you want to compare to the same cells in a worksheet called "Master." (You can obviously change that in the macro if your "standard" worksheet has a different name.) Every cell on the current worksheet is compared to the corresponding cell on the "master" worksheet. If the cells contain formulas and those formulas are different, then the background color of the cell is changed to red in the current worksheet.

Such an approach obviously changes the formatting of the worksheet being compared. If you prefer to not change the formatting, but instead simply want a list of cells with differences, you could use the following variation on the macro:

Sub CompareFormulas2()
    Dim Check As Worksheet
    Dim Master As Worksheet
    Dim c As Range
    Dim sTemp As String
    Dim lDif As Long

    Set Check = ActiveSheet
    Set Master = Worksheets("Master")
    sTemp = ""
    lDif = 0

    For Each c In Check.UsedRange
        If c.HasFormula Then
            If c.Formula <> Master.Range(c.Address).Formula Then
                lDif = lDif + 1
                sTemp = sTemp & vbCrLf & lDif & ": " & c.Address
            End If
        End If
    Next c
    If lDif > 0 Then
        sTemp = "These were the differences" & vbCrLf & sTemp
    Else
        sTemp = "There were no differences"
    End If
    MsgBox sTemp
End Sub

You could also create a user-defined function (UDF) that accepts ranges for the comparisons. That way you could use it in a variety of ways.

Function CompareFormulas3(rng1 As Range, rng2 As Range)
    Dim x As Long

    If rng1.Count <> rng2.Count Then
        'Range sizes do not match
        CompareFormulas3 = CVErr(xlValue)
    Else
        CompareFormulas3 = True    ' Assume all the same
        For x = 1 To rng1.Count
            If rng1(x).Formula <> rng2(x).Formula Then
                'Formulas do not match
                CompareFormulas3 = False
                x = rng1.Count    ' No need to keep comparing
            End If
        Next x
    End If
End Function

If you just want to confirm that a range of cells in both worksheets have identical formulas you can just use something like:

=CompareFormulas3(Sheet1!A1:Z1000,Sheet2!A1:Z1000)

The function returns TRUE if all the cells have identical formulas, FALSE if any of the cells have different formulas, or #Value error if the 2 ranges are not the same size.

If you want to highlight differences, you can use the UDF within a conditional formatting rule. Assuming you want to apply the conditional format to the cells in Sheet1, just specify that the rule should use a formula and then use this as the formula:

=NOT(CompareFormulas3(Sheet2!A1,A1))

If the any of the cells in Sheet1 do not match the corresponding cells in Sheet2, they are formatted according to whatever formatting you defined in the conditional formatting rule.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13400) applies to Microsoft Excel 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 0?

2015-09-05 11:58:07

Kieranz

Hi Joe
It would be educative for newbies if you could upload or send me a copy
Many thks. Rgds KNZ


2015-08-23 09:07:20

Joe Labellarte

Hi Allen,

I have a macro that I have developed to compare cell values on 2 worksheets (created initially with XL version 2003 and updated/used thru the years) - I'd be glad to send it to you and can take a look at it and if of any value feel free to share it with your audience.

Joe Labellarte
224-279-9089
RedBrickMatrix.com


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