Running a Macro while in Edit Mode

by Allen Wyatt
(last updated February 8, 2020)

1

Brendon created a very simple macro to save the current workbook and close it. He then added an icon to the Quick Access Toolbar (QAT) for the macro. The macro works well if the user isn't in Edit mode in the worksheet. If, for example, a user enters data in a cell but never presses Enter or doesn't select a different cell, then the macro won't run. It's like the QAT icon is greyed out. Brendon wonders how he can get around this and force the macro to run.

Brendon has run up against one of the fundamental limitations of Excel—you cannot run a macro while you are in Edit mode. In fact, there are many things you cannot do while you are in Edit mode—for instance, most of the ribbon tools aren't available, and most shortcut keys won't work. Excel limits what you can do to only those things dealing with editing the cell contents.

The solution is to get out of Edit mode before running the macro. One easy way to do this is to (as Brendon points out) simply press Enter or press Tab to move to a different cell.

If training the user to do that is a bit too much, then you might place your macro somewhere else besides the QAT. The most effective approach would be to place a shape in your workbook and then attach the macro to that shape. (How to actually do this is a bit beyond the scope of this particular tip.) The shape—which you would need to design in a graphics program—could look a "button" that says something like "Click here to save and exit." The user, in clicking on the shape, would automatically leave Edit mode, which means the macro attached to the shape would run.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13736) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing a Number of Different Pages

If you don't need to print an entire workbook, it can be confusing to figure out how to print just certain pages. This ...

Discover More

Incrementing Numeric Portions of Serial Numbers

If you use serial numbers that include both letters and numbers, you might wonder how you can increment the numeric ...

Discover More

Maintaining Formatting when Inserting Documents

Word allows you to easily insert the contents of one document into another. Doing so, however, may result in unintended ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Progression Indicator in a Macro

When your macro is humming along, minding its own business, a user watching the screen may not see any activity and ...

Discover More

Trimming Spaces from Strings

Need to get rid of extraneous spaces before or after the text in a string? VBA provides three different functions you can ...

Discover More

Calculating Only the Active Workbook

When you enter information into a workbook, Excel automatically recalculates every worksheet in every open workbook on ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 0?

2020-02-08 15:25:19

John Mann

While it's possible to use a graphics programme to design a shape to be used as a button, it's not necessary (a tleast not in Excel 10).

On the Ribon, click "Insert" then "Shapes" Choose a shape you like, edit it in the way you desire, and the wished for text. Then right click the shape and from the context menu select "Assign Macro..." From now on you can either add an existing macro or create a new one.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.