Projects in Process for Each Day in a Range of Dates

Written by Allen Wyatt (last updated May 11, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365


Chelsea's job is to track the historical start and end dates for projects within the company. So, she has two columns for each project that specify the start and end dates. Chelsea needs to generate a report that shows, for a target date range, the number of projects that were being worked on for each day within the target range.

Since all that Chelsea needs is a count of projects (and not additional project information), this can be easily accomplished by using a formula that relies on the COUNTIFS function. Let's assume that the project start dates are in column B and the end dates are in column C. In cells F2:F9 you have the dates you want to check. In cell G2 you can use the following formula:

=COUNTIFS(B:B,"<="&F2,C:C,">="&F2)

You can then copy the formula in G2 down as many rows as necessary. (See Figure 1.)

Figure 1. Counting projects on a particular date.

The formula used in G2 assumes that the start and end dates are inclusive. If they should not be inclusive, then just drop the equal signs from the formula:

=COUNTIFS(B:B,"<"&F2,C:C,">"&F2)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13923) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatted Merging

When you use the mail-merge capabilities of Word, the information merged takes on the formatting of your source document, ...

Discover More

Adjusting Values with Formulas

Paste Special is a great tool that allows you to modify the values in a range of cells in your worksheets. You may want, ...

Discover More

Saving an Envelope for Future Use

It can take a while to get an envelope to appear just the way you need. Why throw your work away when you are done with ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2019 For Dummies today!

More ExcelTips (ribbon)

Applying Range Names to Formulas

If you define your named ranges after you create your formulas, you can have Excel update those formulas to reflect the ...

Discover More

Filtering to a Standard Deviation

When you are working with large data sets, you may want to filter the information in those data sets according to various ...

Discover More

Links between Two Desktop Workbooks

If you have formulas that reference values in an external workbook and that workbook is closed, Excel may generate ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.