Increasing Row Height for Printing

Written by Allen Wyatt (last updated April 15, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


1

Jeaux works with a lot of long worksheets that contain data she may need to print. Once printed, she then writes in the space next to the column of data. All rows are auto sized to fit contents, therefore they vary in height. Jeaux is looking for a macro that will take the selected rows and incrementally increase them, say by a given percentage. (Since they are different heights, she cannot just set them all to the same height.) This way, she can make the rows large enough for handwriting, but still be able to see all of the data. It would also be nice to have a way to set the rows' height back to what they were before she printed.

This task is very easy to accomplish with a macro. All you need to do is step through the selected rows and adjust the RowHeight property, as is done in this macro:

Sub ExpandSelectedRows()
    Dim rRow As Range
    Dim dEnlarge As Double

    dEnlarge = 1.25
    For Each rRow In Selection.Rows
        rRow.RowHeight = rRow.RowHeight * dEnlarge
    Next
End Sub

In this case, the dEnlarge variable contains 1.25, which means that the formula in the For ... Next loop will increase the row height by 25 percent. The value of this variable can be changed to reflect the percentage you want to use, or you could modify the macro to ask the user for a percentage:

Sub ExpandSelectedRows()
    Dim rRow As Range
    Dim dEnlarge As Double
    Dim sTemp As String

    sTemp = InputBox("Increase by what percent?")
    dEnlarge = Val(sTemp)
    If dEnlarge > 1 Then dEnlarge = dEnlarge / 100
    If dEnlarge < 1 Then dEnlarge = dEnlarge + 1

    If dEnlarge > 0 Then
        For Each rRow In Selection.Rows
            rRow.RowHeight = rRow.RowHeight * dEnlarge
        Next
    End If
End Sub

If you later want to get the rows back to their original height, the following single-line macro will do the job:

Sub AutfitRows()
  Cells.EntireRow.AutoFit
End Sub

This macro works because the rows in your worksheet originally were "auto sized to fit contents." While a macro could have been written to reverse the enlarging steps (dividing by dEnlarge instead of multiplying), it would only work reliably if the ExpandSelectedRows macro wasn't run multiple times.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (21) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining a Paragraph's Style in VBA

When processing a document via a macro, it is often helpful to understand what style has been applied to a paragraph. You ...

Discover More

Changing Toolbar Location

If you don't like where your toolbars are located, just move them around.

Discover More

Converting Endnotes to Regular Text

If you have a document with lots of endnotes, you may need them converted to regular text so that they can be used ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Adjusting Row Height for a Number of Worksheets

Adjusting the height of a row or range of rows is relatively easy in Excel. How do you adjust the height of those same ...

Discover More

Setting Row Height

When you enter information into a row on a worksheet, Excel automatically adjusts the height of the row based on what you ...

Discover More

Automatic Row Height for Wrapped Text

When you format a cell so that the information within it can wrap to multiple lines, you may be surprised if Excel ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 6?

2023-04-15 12:29:33

J. Woolley

My Excel Toolbox includes the AdjustRowHeights macro to adjust the height of selected rows by a fixed increment or a proportional multiplier. The AdjustColumnWidths macro will adjust the width of selected columns in the same way. Both macros support Undo (Ctrl+Z).
See https://sites.google.com/view/MyExcelToolbox/


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.