Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Black and White Blues.
Written by Allen Wyatt (last updated November 30, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
Excel allows you to create a colorful masterpiece on your screen. What you get when you print, however, depends entirely on the printer you are using. Some black-and-white printers do a great job of translating colors into shades of gray. Others, however, leave quite a bit to be desired in their output.
If you are having problems printing color Excel information on your black-and-white printer, try these steps:
Figure 1. The Sheet tab of the Page Setup dialog box.
You are now ready to print, and you should do so as you normally would. You should notice a marked improvement in your printer output.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8641) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Black and White Blues.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
Need a full-page border on your Excel printouts? It's not as easy to get one as you might wish. There are a few ways you ...
Discover MoreExcel allows you to print out information in either portrait or landscape orientation, but what if you need both types of ...
Discover MoreNeed to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments