Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Black and White Blues.

Black and White Blues

by Allen Wyatt
(last updated September 21, 2017)

1

Excel allows you to create a colorful masterpiece on your screen. What you get when you print, however, depends entirely on the printer you are using. Some black-and-white printers do a great job of translating colors into shades of gray. Others, however, leave quite a bit to be desired in their output.

If you are having problems printing color Excel information on your black-and-white printer, try these steps:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the bottom-right of the Sheet Options group. Excel displays the Sheet tab of the Page Setup dialog box. (See Figure 1.)
  3. Figure 1. The Sheet tab of the Page Setup dialog box.

  4. Make sure the Black and White check box is selected.
  5. Click OK.

You are now ready to print, and you should do so as you normally would. You should notice a marked improvement in your printer output.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8641) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Black and White Blues.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Table Cell Text Direction

When creating a table, you can turn the orientation of the text, within a cell, by ninety degrees in either direction ...

Discover More

Condensing Figure Caption References

Word can automatically add captions to your figures. You can then reference those captions from within your document. If ...

Discover More

Temporarily Changing the Printer in a Macro

You can use a macro to print to any printer you have defined in Windows. It is good practice, if you are changing which ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Selecting a Paper Size

Excel can print your worksheet on just about any paper size you can imagine. How you select the paper size you want used ...

Discover More

Top Margin Ignored when Printing

When you press the Print button in Excel, you want your worksheet to go to your printer and produce output as you expect. ...

Discover More

Selecting a Paper Source

When you print a worksheet, you may want to specify that the printout be done on a particular paper tray in a particular ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

2013-12-09 10:50:23

Bryan

Another way to avoid the "black and white blues" is to follow the 10 Commandments for Excel Charts -- specifically, Commandment #2. See http://excelribbon.tips.net/T012685_10_Commandments_for_Excel_Charts.html

If you don't make ugly, multi-colored charts in the first place, then when you print them out it won't matter if they are in color or black and white.

If it's not a chart but a worksheet that is rainbow-colored, then, well, I feel sorry for anyone who has to use it...


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.