Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Black and White Blues.
Excel allows you to create a colorful masterpiece on your screen. What you get when you print, however, depends entirely on the printer you are using. Some black-and-white printers do a great job of translating colors into shades of gray. Others, however, leave quite a bit to be desired in their output.
If you are having problems printing color Excel information on your black-and-white printer, try these steps:
Figure 1. The Sheet tab of the Page Setup dialog box.
You are now ready to print, and you should do so as you normally would. You should notice a marked improvement in your printer output.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8641) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Black and White Blues.
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In a large worksheet, you may want to display and print just a portion of the available data. Displaying the desired ...
Discover MoreWant to print out the fastest possible copy of your worksheet? You do so by printing a draft, discussed in this tip.
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Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
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