Written by Allen Wyatt (last updated November 30, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
Excel allows you to create a colorful masterpiece on your screen. What you get when you print, however, depends entirely on the printer you are using. Some black-and-white printers do a great job of translating colors into shades of gray. Others, however, leave quite a bit to be desired in their output.
If you are having problems printing color Excel information on your black-and-white printer, try these steps:
Figure 1. The Sheet tab of the Page Setup dialog box.
You are now ready to print, and you should do so as you normally would. You should notice a marked improvement in your printer output.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8641) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Black and White Blues.
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