Printing Formatted Comments

by Allen Wyatt
(last updated October 10, 2015)

Hannah already knows how to print comments in Excel but she can't find any information about printing formatted comments. She has formatted the comments to be bold, to have colors, etc., but those formats don't show when printing.

Excel provides a way to make sure that the comments print out in a formatted manner, but that way isn't immediately obvious. Follow these steps:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the lower-right corner of the Page Setup group. Excel displays the Page Setup dialog box.
  3. Make sure the Sheet tab is selected. (See Figure 1.)
  4. Figure 1. The Sheet tab of the Page Setup dialog box.

  5. Using the Comments drop-down list, choose As Displayed On Sheet.
  6. Click OK.
  7. Print as you normally would.

It should be noted that Excel only prints those comments that are visible on the sheet when the printing occurs. The best thing to do is to make sure that you make your comments visible before actually printing.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1029) applies to Microsoft Excel 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Page Number Field

The PAGE field is used to indicate the current page number on which the field occurs. If you want to add this field to your ...

Discover More

Finding and Deleting Links

A VBA macro to find and delete external links.

Discover More

Using an Exact Number of Digits

Excel allows you to format numeric data in all sorts of ways, but specifying a number of digits independent of the decimal ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Filtering for Comments

Excel makes it easy to filter a data table based on various values in that table. It isn't so easy to filter according to ...

Discover More

Changing the Comment Indicator Color

Add a comment to a worksheet, and you'll notice that Excel places a small, red triangle at the upper-right corner of the cell ...

Discover More

Searching Comments

Need to find that misplaced comment in your worksheet? It's easy to do using the Find and Replace capabilities of Excel.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.