Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Inserting Different Dashes.

Inserting Different Dashes

Written by Allen Wyatt (last updated February 10, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365


2

Typographers use different dashes for different purposes. The only difference between the dashes is their width. For instance, you get one type of dash when you press on the minus key—it is a dash that is very narrow. A longer dash is called an en dash, because it is the same width as a lowercase n. An en-dash is typically used to denote ranges of numbers. Wider still is the em-dash, which is just as wide as a lowercase m. The em-dash is typically used in sentences, as a dash between clauses.

To insert an en-dash in your document, hold down the Alt key and type 0150 on the numeric keypad; an em-dash is produced by holding down the Alt key and typing 0151. You could also use the Special Characters tab of the Symbol dialog box to add the dashes.

You may be familiar with using em- and en-dashes from working with Word. They work the same way in Excel. The only caveat is that when you use special dashes (as opposed to a regular minus sign), Excel automatically treats the information in your cell as text.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3577) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Inserting Different Dashes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resize Graphics Outside of Word

Need your graphics to be larger or smaller than they first appear when you insert them in a document? Your best bet may ...

Discover More

Specifying a Number of Matches

The wild card searching capabilities of Word are amazing. One thing you can do with wild cards is to specify not only a ...

Discover More

Generating Random Door Access Codes

People often use Excel to maintain lists of information that they need to track. This tip shows several ways you can ...

Discover More

Program Successfully in Excel! This guide will provide you with all the information you need to automate any task in Excel and save time and effort. Learn how to extend Excel's functionality with VBA to create solutions not possible with the standard features. Includes latest information for Excel 2024 and Microsoft 365. Check out Mastering Excel VBA Programming today!

More ExcelTips (ribbon)

Capitalizing Just a Surname

Changing the capitalization of text is, believe it or not, a common task in Excel. Common or not, it can be frustrating ...

Discover More

Importing a Subset of Records

If you only want to import a portion of whatever records are in a text file, Excel provides a number of ways you can ...

Discover More

Inserting a Radical Symbol

The radical symbol is used frequently in some branches of mathematics. If you want to insert a radical symbol in a cell, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

2024-02-12 18:59:40

Tomek

Thanks, @Alex Blakenburg
Really useful tip, I did not know.


2024-02-10 06:59:41

Alex Blakenburg

Especially if you are using a laptop and don't have a numeric keypad, it's easier to use <windows>+. (Period) to bring up the windows emoji keyboard > click on the icon with the 4 maths symbols > scroll down to the section below recent which is general punctuation. en-dash (150) is 2nd row 2nd item, em-dash (151) is 3rd row 2nd item.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.