Customizing Quick Access Toolbar Icons

by Allen Wyatt
(last updated October 21, 2020)

16

Alan wonders if there a way to customize the icons available when adding macros or other items to the Quick Access Toolbar. The short answer is that we can't find a way to add custom icons to the toolbar. You can select one of the built-in icons provided by Excel by following these steps:

  1. Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 and Excel2013 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Customize (Excel 2007) or Quick Access Toolbar (Excel 2010 and 2013).
  3. Use the Choose Commands From drop-down list to choose Macros.
  4. In the list of macros choose the one you want added to the Quick Access Toolbar.
  5. Click the Add button. The macro is copied to the right side of the screen.
  6. On the right side of the screen, select the macro you just added.
  7. Click Modify. Excel displays the Modify Button dialog box. (See Figure 1.)
  8. Figure 1. The Modify Button dialog box.

  9. Select the graphic you want to use for your tool button.
  10. Click OK.
  11. Click OK to dismiss the Excel Options dialog box.

If you don't want to use one of the 181 buttons available in step 8, you are out of luck. It is possible to set up your own tabs on the ribbon, but such changes are beyond the scope of a simple tip and, in any case, it is unclear whether the same techniques used to change ribbon tabs will affect the Quick Access Toolbar. (Those interested in pursuing this area may want to refer to the excellent tutorials at http://www.rondebruin.nl/getimage.htm for more information.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6952) applies to Microsoft Excel 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is two more than 3?

2021-01-15 11:39:00

Eric

Hi, Allen,

This all works perfect except when I click Modify... no dialogue box opens. Any idea what might prevent this?

Thanks,
Eric


2020-10-30 14:01:22

Willy Vanhaelen

TWIMC: You can use other icons on the Excel Quick Access Toolbar than the meager 300 ones offered in Excel's Modify Button dialog box.
Here is the link to the website on this subject "Changing text and icons on Office Quick Access Toolbar" clearly explaining how to do it:

https://office-watch.com/2018/changing-text-icons-office-quick-access-toolbar/

And the link to the gallery of 1500 possible icons:
https://www.spreadsheet1.com/office-excel-ribbon-imagemso-icons-gallery-page-01.html


2020-10-22 10:28:17

Ann

Something I miss from the older toolbar version of Excel (prior to 2010 I believe): That had the ability to custom paint your icons. I always color coded my frequently used Delete Rows and Delete Columns buttons with RED in the presumptive changed spot, and GREEN in the "insert" icons.


2020-10-22 06:09:14

Peter Atherton

Richard, try https://www.rondebruin.nl/win/s2/win009.htm


2020-10-21 06:21:38

Richard

For me, the link to http://www.rondebruin.nl/getimage.htm generates a 404 error.


2018-05-08 17:05:01

Ruthie

I have Excel 2010 and want to customize the icon on my QAT for a macro that I run on several workbooks. I can choose an icon from the default list but I want to edit the icon image. I could in a previous version of Excel. Is that possible in the 2010 version?


2015-06-24 16:10:37

Jean

This worked just fine for me when I put several macros on my QAT in Excel 2007, but I just got 2013 today, and clicking the Modify button does nothing. I don't get the array of icons to chose from. Any ideas?


2015-01-23 05:07:45

Anupam

Sergio Higuera, mail me on anupam.gandhewar@techint.in


2015-01-23 05:06:17

Anupam

Sergio Higuera,
If you can email me the screen shot of the problem, you are facing then I may help you out.


2015-01-22 10:10:45

Sergio Higuera

Anupam,
when I add "Hide Column", for example, it doesn't have a specific icon for it,it's just a Generic green ball icon. Same for "Hide Row", and their respective "Unhide ...". Besides, if I click on the Hide Row on the right portion of the screen where I've added it, I should be able to click on the Modify button, but it is grayed out.


2015-01-21 05:15:47

Anupam

Sergio Higuera,

You can have any symbol from the library.
Not clear your query. Where excel gives Green Ball Symbol?


2015-01-20 20:24:13

Sergio Higuera

How about a way to modify Excel's default icon for things like "Hide Column", "Unhide Column", etc. Excel will put a green ball for all of them, so no way to know which is which unless you hover over it. My Modify button is grayed out when I select this icon on the right side of the screen where I added this icon.


2014-09-16 08:48:29

Glenn Case

The link in the tip is no longer valid. Try this instead:

http://www.rondebruin.nl/win/s2/win009.htm


2014-09-15 07:43:09

Anupam

Rolex,

I am not an expert, but I had also same problem.
See how how I solved it:
1. Open the worksheet where your macro is stored.
2. Ensure there are no contents in the workbook except the macros in VBA.
3. Now save as this excel work book as excel add-in (*.xlam.
4. Close this workbook.
5. Open new workbook
6. Create your symbols in customised ribbon again & assign the respective macros to the buttons.
7. Now try to run your macro.

Other workbook will not open.
Problem should get solved.

Still have problem then mail me :
anupam.gandhewar@techint.in

Thanks,
Anupam.


2014-09-15 07:09:00

Anupam

My query is: how to change those customized sumbols list. I mean I do not want the symbols from the microsoft given options. I need to create my own symbol/pictures and want to use it for my won macro.


2014-05-22 10:14:31

Rolex

Does anyone have this issue, when I created customized ribbon group tying to the macros, but every time I open up a new workbook, it opens up the workbook that contains the macros?


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