Customizing Quick Access Toolbar Icons

by Allen Wyatt
(last updated March 29, 2017)

11

Alan wonders if there a way to customize the icons available when adding macros or other items to the Quick Access Toolbar. The short answer is that we can't find a way to add custom icons to the toolbar. You can select one of the built-in icons provided by Excel by following these steps:

  1. Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 and Excel2013 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Customize (Excel 2007) or Quick Access Toolbar (Excel 2010 and 2013).
  3. Use the Choose Commands From drop-down list to choose Macros.
  4. In the list of macros choose the one you want added to the Quick Access Toolbar.
  5. Click the Add button. The macro is copied to the right side of the screen.
  6. On the right side of the screen, select the macro you just added.
  7. Click Modify. Excel displays the Modify Button dialog box. (See Figure 1.)
  8. Figure 1. The Modify Button dialog box.

  9. Select the graphic you want to use for your tool button.
  10. Click OK.
  11. Click OK to dismiss the Excel Options dialog box.

If you don't want to use one of the 181 buttons available in step 8, you are out of luck. It is possible to set up your own tabs on the ribbon, but such changes are beyond the scope of a simple tip and, in any case, it is unclear whether the same techniques used to change ribbon tabs will affect the Quick Access Toolbar. (Those interested in pursuing this area may want to refer to the excellent tutorials at http://www.rondebruin.nl/getimage.htm for more information.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6952) applies to Microsoft Excel 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hyperlink Formatting

Word, as you type, normally formats hyperlinks automatically. If you don't like the way that hyperlinks look in a ...

Discover More

Creating a Footer

Adding a predefined footer to your worksheets is easy, and it helps convey valuable information when you make a printout. ...

Discover More

Reducing File Size

As you work with a workbook (particularly one that contains macros) you may notice that the workbook size can become ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Making Revisions

You've turned on Highlight Changes, but how do you know what has been changed? This tip explains how Excel displays those ...

Discover More

Non-Printing Controls

Don't want your form controls to print out with your worksheet? Here's how to make sure that Excel excludes them from ...

Discover More

Understanding Add-Ins

The primary way to extend what Excel can do is through the use of add-ins. This tip explains what they are and the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 9?

2018-05-08 17:05:01

Ruthie

I have Excel 2010 and want to customize the icon on my QAT for a macro that I run on several workbooks. I can choose an icon from the default list but I want to edit the icon image. I could in a previous version of Excel. Is that possible in the 2010 version?


2015-06-24 16:10:37

Jean

This worked just fine for me when I put several macros on my QAT in Excel 2007, but I just got 2013 today, and clicking the Modify button does nothing. I don't get the array of icons to chose from. Any ideas?


2015-01-23 05:07:45

Anupam

Sergio Higuera, mail me on anupam.gandhewar@techint.in


2015-01-23 05:06:17

Anupam

Sergio Higuera,
If you can email me the screen shot of the problem, you are facing then I may help you out.


2015-01-22 10:10:45

Sergio Higuera

Anupam,
when I add "Hide Column", for example, it doesn't have a specific icon for it,it's just a Generic green ball icon. Same for "Hide Row", and their respective "Unhide ...". Besides, if I click on the Hide Row on the right portion of the screen where I've added it, I should be able to click on the Modify button, but it is grayed out.


2015-01-21 05:15:47

Anupam

Sergio Higuera,

You can have any symbol from the library.
Not clear your query. Where excel gives Green Ball Symbol?


2015-01-20 20:24:13

Sergio Higuera

How about a way to modify Excel's default icon for things like "Hide Column", "Unhide Column", etc. Excel will put a green ball for all of them, so no way to know which is which unless you hover over it. My Modify button is grayed out when I select this icon on the right side of the screen where I added this icon.


2014-09-16 08:48:29

Glenn Case

The link in the tip is no longer valid. Try this instead:

http://www.rondebruin.nl/win/s2/win009.htm


2014-09-15 07:43:09

Anupam

Rolex,

I am not an expert, but I had also same problem.
See how how I solved it:
1. Open the worksheet where your macro is stored.
2. Ensure there are no contents in the workbook except the macros in VBA.
3. Now save as this excel work book as excel add-in (*.xlam.
4. Close this workbook.
5. Open new workbook
6. Create your symbols in customised ribbon again & assign the respective macros to the buttons.
7. Now try to run your macro.

Other workbook will not open.
Problem should get solved.

Still have problem then mail me :
anupam.gandhewar@techint.in

Thanks,
Anupam.


2014-09-15 07:09:00

Anupam

My query is: how to change those customized sumbols list. I mean I do not want the symbols from the microsoft given options. I need to create my own symbol/pictures and want to use it for my won macro.


2014-05-22 10:14:31

Rolex

Does anyone have this issue, when I created customized ribbon group tying to the macros, but every time I open up a new workbook, it opens up the workbook that contains the macros?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.